Master Academic Calendar
Academic Year 09-10
View the Master Academic Calendar in PDF.
NOTE: Except as noted (*), the dates listed below are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.
The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).
The terms "department," "chairperson," "college," and "dean" also refer to centers or programs, program directors, schools or institutes, or their directors. Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.
15 By this date, chairpersons remind faculty and University Librarian reminds librarians to provide materials by 9/15/09 for personnel reviews scheduled during AY 09-10
(*) Notification of reappointment or expiration of appointment of all probationary faculty whose current contracts expire 8/31/10 from Delegated Appointing Authority to candidate, with copies to intervening administrators
(*) Deadline for notification of Expiration of Appointment (8/31/10) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians with copies to intervening administrators (this deadline may be extended in certain cases)
20 Summer Session #2 ends
24 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Spring 2010 charges
31 Last day of AY 08-09 academic-basis appointments
01 Effective date for faculty appointments and reappointments commencing Fall 2009
02 New Faculty Orientation
03 Final updates for Spring 2010 course schedules from deans to Registrar by noon
07 Holiday (Labor Day)
08 First day of classes
14 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to Registrar for Spring 2010 charges
15 Chairpersons receive materials from faculty for personnel reviews scheduled during AY 09-10 and confirm to deans faculty members being reviewed
Add drop ends (except for CCDE courses)
15 Request for exception to Board of Trustee policy on required return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/24/10 (NOTE: requests made after this date will normally not be considered)
17 Annual Reports from faculty/librarians to chairpersons/supervisors with appropriate sections completed; chairpersons and supervisors pass reports to personnel committees
Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/24/10 (NOTE: requests made after this date will normally not be considered)
18 Tenure files from chairperson to departmental personnel committees for review
19 Last date to drop a CCDE course
Rosh Hashanah (begins at sunset 9/18/09, lasts through nightfall 9/20/09)
22 Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairpersons/department heads to deans/University Librarian in cases in which the sabbatical leave ends before 1/24/10
24 NA grades due to Registrar
Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairpersons to deans or department heads to University Librarian in cases in which the sabbatical leave ends before 1/24/10
25 Librarian supervisors forward annual reports to Associate University Librarian
26 Last date to add a CCDE course
28 Yom Kippur (begins at sundown 9/27/09)
29 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Winter 2010 charges
30 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or University Librarian to provost in cases in which the leave ends before 1/24/10
02 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from deans/University Librarian to provost in cases in which the sabbatical leave ends before 1/24/10
09 Personnel committee return annual reports to chair with appropriate sections completed
Chairpersons submit names of faculty scheduled for PMYR during AY 09-10 to deans
12 Holiday (Columbus Day)
13 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/24/10
15 Annual Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson) and from librarians to personnel committee
List of faculty and librarians who are eligible for merit sent from provost to colleges
16 Recommendations regarding tenure from department personnel committee to chairperson
Deans submit names of faculty scheduled for PMYR in AY 09-10 to provost
19 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to Bursar for Winter 2010 charges
20 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/24/10
21 Faculty Annual Reports (with signature) returned by faculty to chairpersons
Librarian annual reports from personnel committee to University Librarian
23 Recommendations regarding award of tenure from chairpersons to deans (for forwarding to college personnel committee)
26 Faculty Annual Reports from chairpersons to deans
27 Librarian Annual Reports from University Librarian to librarians for signature
30 Annual reports from librarians (with signature) forwarded to University Librarian
02 Faculty scheduled for PMYR receive written notification from chairpersons to prepare their statements and submit no later than 02/01/10
Registration for Spring 2010 begins
05 Application for sabbatical leave or leaves of absence for AY 10-11 from faculty to chairpersons and from librarians to Associate University Librarian
06 Recommendations regarding reappointment to 3rd Probationary Year from chairs to deans
11 Holiday (Veteran's Day)
12 Pass/Fail and Course Withdrawal deadline
15 Recommendations regarding merit pools A1 (tenure-system faculty and librarians) and A2 (non-tenure system faculty) from department personnel committees to chairpersons
17 Recommendations regarding reappointment to 3rd Probationary Year from deans to provost
23 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Summer 2010 charges
26 Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/29/09
30 Classes resume
Notification to deans regarding list of faculty eligible for promotion to Senior Lecturer
01 All Fall 2010/Spring 2011 course schedule materials from Registrar to deans
Recommendations regarding reappointment through the 6th Probationary Year from chairpersons to deans (for forwarding to the college personnel committee)
Recommendations regarding faculty & librarian merit pools A1 and A2 from chairpersons to deans
03 Recommendations regarding sabbatical leaves and leaves of absence for AY 10-11 from chairpersons to deans and from Associate University Librarian to University Librarian
04 Recommendations regarding tenure from college personnel committee to dean
08 By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/24/10
10 Written notification from librarian to University Librarian of intent to submit name for promotion
Chairpersons notify lecturers to provide promotion materials by 2/5/10 for reviews scheduled during AY 09-10
11 Hanukkah begins at sundown
14 Last day of classes
Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to Bursar for Summer 2010 charges
15 Study Period
(*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/10) from Delegated Appointing Authority to candidate (with copies to intervening administrators)
16 Final Examination period begins; lasts through 12/22/09
18 Sabbatical reports from Spring 09 due to provost
23 Emergency snow day (for makeup examinations)
25 Holiday (Christmas)
28 All grades submitted online to Registrar
01 Holiday (New Year's Day)
04 Winter session begins
11 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Fall 2010
15 Recommendations regarding tenure from deans to provost
18 Holiday (Martin Luther King Day)
22 Winter session ends
23 Effective end date for Fall 2009 faculty appointments
24 Effective date for faculty appointments and reappointments commencing Spring 2010
25 Classes begin
27 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 09-10 year or on leave in the Spring 2010 semester
28 Final Fall 2010 course schedule from deans to Registrar due by noon (final Spring 2011 will be due first week of September)
29 Recommendation regarding sabbatical leaves and leaves of absence for AY 10-11 from deans to provost and from University Librarian to provost
01 By this date, faculty scheduled for PMYR submit 2000 word (or less) statement, CV, and any request for professional development support to department personnel committee and chairpersons; chairs provide personnel committees with copies of annual reports and student evaluations
Recommendation regarding reappointment through the 6th Probationary Year from college personnel committee to dean
Add/Drop period ends (except for CCDE courses)
Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to Registrar for Fall 2010
03 Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson to deans or from department heads to University Librarian
04 Recommendation regarding promotion to senior rank (without tenure consideration) for faculty from chairpersons to deans (for distribution to college personnel committees)
Materials for librarian promotion file submitted to supervisor
05 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson to deans or from department heads to University Librarian
Recommendation regarding reappointment to 2nd Probationary Year from departments to deans
Chairpersons receive promotion materials from lecturers for reviews scheduled during AY 09-10 and confirm to deans the names of the lecturers being reviewed
06 Last date to drop a CCDE course
10 Revised Fall 2010 course schedule from Registrar to deans
Chairpersons distribute promotion materials for Senior Lecturer to departmental personnel committees
12 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or University Librarian to provost
Recommendations regarding reappointment to 2nd Probationary Year from deans to provost
13 Last date to add a CCDE course
15 Holiday (Presidents' Day)
16 NA grades due to Registrar
Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from deans or University Librarian to provost
19 Recommendation regarding librarian promotion from supervisor to personnel committee
NA grades due to Registrar
23 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor
01 (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/10) from Delegated Appointing Authority to candidates (with copies to intervening administrators)
Recommendation for reappointment through 6th Probationary Year from deans to provost
PMYR recommendations of personnel committee and chairpersons to PMYR faculty and dean
10 Recommendation regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from college personnel committee to dean and from library personnel committee to University Librarian
Recommendations regarding promotion to Senior Lecturer from departmental personnel committee to chairpersons
12 Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president
13 Spring vacation begins after last class; lasts through 03/21/10
15 By this date, all recommendations regarding tenure from provost to chancellor
Recommendations regarding faculty & librarian merit pools A1 and A2 from deans to provost
17 Holiday (Evacuation Day)
22 Classes resume
25 Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs
30 Passover begins at sundown, 3/29/10; lasts through 4/5/10
Recommendations regarding promotion to Senior Lecturer from chairpersons to dean for distribution to college personnel committee
31 Notification due to faculty or librarians regarding full-year sabbatical leaves or leaves of absence for AY 10-11
Recommendation for reappointment to 4th or 5th Probationary Year from departments to deans
02 Good Friday
05 Fall 2010 registration begins
08 Pass/Fail and Course Withdrawal deadline
10 All recommendations regarding tenure from chancellor to president
15 Recommendations regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from deans and University Librarian to provost
17 Recommendations regarding promotion to Senior Lecturer from college personnel committee to dean
19 Holiday (Patriot's Day)
30 PMYR development plans and request for support submitted from faculty to dean
Recommendations for reappointment to 4th or 5th Probationary Years from deans to provost
01 Deans confirm with chairpersons the names of faculty who will be considered for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 10-11. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities
Notification of reappointment through the 6th Probationary Year to faculty members
05 Deans notify provost of all faculty personnel reviews scheduled during AY 10-11
Deans submit annual PMYR report to provost for PMYR faculty reviewed in AY 09-10
Written notification from faculty member to chairpersons of intent to submit name for promotion to senior rank in AY 10-11
07 Requests for modifications in period of sabbatical leave during AY 10-11 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)
10 By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
Recommendations regarding promotion to Senior Lecturer from deans to provost
12 Classes end
13 Study Period begins; lasts through 5/16/10
17 Final Examination period begins; lasts through 5/21/10
18 Requests for modification in period of sabbatical leave during AY 10-11 from chairpersons to deans or University Librarian
21 Requests for modification in period of sabbatical leave during AY 10-11 from deans and University Librarian to provost
25 All grades submitted online to Registrar
28 Sabbatical reports from Fall 09 due to provost
31 Holiday (Memorial Day)
01 Summer Session #1 begins
04 COMMENCEMENT
10 Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)
15 Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting
By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
17 Holiday (Bunker Hill Day)
18 Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 10-11
05 Holiday Observed (Independence Day)
15 Summer Session #1 ends
19 Summer Session #2 begins
14 By this date, notification of promotion to Senior Lecturer from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases
15 By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases
(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/11 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/11) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, chairpersons remind faculty and University Librarian reminds librarians to provide materials by 9/15/10 for personnel reviews scheduled during AY 10-11
26 Summer Session #2 ends
31 Last day of AY 09-10 academic-basis appointments