Master Academic Calendar
Academic Year 07-08
View the Master Academic Calendar in PDF.
NOTE: Except as noted (*), the dates listed below are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.
The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).
The terms "department," "chairperson," "college" and "dean" also refer to centers or programs, program directors, schools or institutes, or their directors. Unit heads who are not clear as to the application of these terms to their unit in these document should refer their questions to the Provost’s office at 617-287-5600.
AUGUST 2007
15 Chairpersons remind faculty to provide materials by 9/10/07 for personnel reviews scheduled during AY 07-08
(*) Notification of reappointment or expiration of appointment of all probationary faculty whose current contracts expire 8/31/08 from Delegated Appointing Authority to candidate, with copies to intervening administrators
(*) Deadline for notification of Expiration of Appointment (8/31/08) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
Notification of promotion from Delegated Appointing Authority to faculty and librarians with copies to intervening administrators (this deadline may be extended in certain cases)
23 Summer Session #2 ends
29 New Faculty Orientation
31 Last day of AY 06-07 academic-basis appointments
SEPTEMBER 2007
01 Effective date for faculty appointments and reappointments commencing Fall 2007
03 Holiday (Labor Day)
04 First day of classes
06 Final updates for Spring 2008 course schedules from deans to Registrar by noon
Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from departments to provost for Spring 2008 charges
10 Chairpersons receive materials from faculty for personnel reviews scheduled during AY 07-08 and confirm to deans faculty members being reviewed
11 Add/Drop Ends
13 Rosh Hashanah (begins at sunset 9/12/07, lasts through nightfall 9/14/07)
14 Tenure files from chairperson to departmental personnel committees for review
Annual Reports from faculty/librarians to chairpersons/supervisors with appropriate sections completed; chairpersons and supervisors pass reports to personnel committees
18 Request for exception to Board of Trustee policy on required return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/27/08 (NOTE: requests made after this date will normally not be considered
20 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/27/08 (NOTE: requests made after this date will normally not be considered)
22 Yom Kippur (begins at sundown 9/21/07)
Librarian supervisors forward annual reports to Associate University Librarian
25 Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairpersons/department heads to deans/University Librarian in cases in which the sabbatical leave ends before 1/27/08
26 NA grades due to Registrar
27 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairpersons to deans or department heads to University Librarian in cases in which the sabbatical leave ends before 1/27/08
OCTOBER 2007
03 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or University Librarian to provost in cases in which the leave ends before 1/27/08
05 Personnel committee return annual reports to chair with appropriate sections completed
Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from deans/University Librarian to provost in cases in which the sabbatical leave ends before 1/27/08
08 Holiday (Columbus Day)
11 Annual Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson) and from librarians to personnel committee
12 Chairpersons submit names of faculty scheduled for PMYR during AY 07-08 to deans
Recommendations regarding tenure from department personnel committee to chairperson
15 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/27/08
Deans submit names of faculty scheduled for PMYR in AY 07-08 to provost
17 Faculty Annual Reports (with signature) returned by faculty to chairpersons
Librarian annual reports from personnel committee to University Librarian
19 Recommendations regarding award of tenure from chairpersons to deans (for forwarding to college personnel committee)
22 Mid-Semester
Faculty Annual Reports from chairpersons to deans
Librarian Annual Reports from University Librarian to librarians for signature
Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/27/08
25 Annual reports from librarians (with signature) forwarded to University Librarian
NOVEMBER 2007
01 Faculty scheduled for PMYR receive written notification from chairpersons to prepare their statements and submit by 02/01/08
08 Application for sabbatical leave or leaves of absence for AY 08-09 from faculty to chairpersons and from librarians to Associate University Librarian
Pass/Fail and Course Withdrawal deadline
Recommendations regarding reappointment to 3rd Probationary Year from chairs to deans
12 Holiday (Veteran's Day)
20 Recommendations regarding reappointment to 3rd Probationary Year from deans to provost
22 Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/25/07
26 Classes resume
Registration for Spring 2008 begins
30 All Fall 2008/Spring 2009 course schedule materials from Registrar to deans
Recommendations regarding reappointment through the 6th Probationary Year from chairpersons to deans (for forwarding to the college personnel committee)
DECEMBER 2007
05 Hanukah begins
06 Recommendations regarding sabbatical leaves and leaves of absence for AY 08-09 from chairpersons to deans and from Associate University Librarian to University Librarian
07 Recommendations regarding tenure from college personnel committee to dean
Written notification from librarian to University Librarian of intent to submit name for promotion
10 By this date, notification to faculty or librarians regarding decision on request for exception to Board of Trustee policy on required or immediate return from sabbatical leave which ends before 1/27/08
14 Last day of classes
15 (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/08) from Delegated Appointing Authority to candidate (with copies to intervening administrators)
Study Period begins (through 12/16/07)
17 Final Examination period begins; lasts through 12/21/07
22 Emergency snow day (for makeup examinations)
25 Holiday (Christmas)
26 All grades submitted online to Registrar
JANUARY 2008
01 Holiday (New Year's Day)
07 Winter session begins
14 Recommendations regarding tenure from deans to provost
21 Holiday (Martin Luther King Day)
22 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from departments to provost for Summer 2008 and Fall 2008
25 Winter session ends
26 Effective end date for Fall 2007 faculty appointments
27 Effective date for faculty appointments and reappointments commencing Spring 2008.
28 Classes begin
30 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 07-08 year or on leave in the spring 2008 semester
31 Recommendation regarding sabbatical leaves and leaves of absence for AY 08-09 from deans to provost and from University Librarian to provost
Final Fall 2008 course schedule from deans to Registrar due by noon (final Spring 2009 will be due first week of September)
FEBRUARY 2008
01 Faculty scheduled for PMYR submit 2000 word (or less) statement, CV, and any request for professional development support to department personnel committee and chairpersons; Chairs provide personnel committees with copies of annual reports and student evaluations
Recommendation regarding reappointment to 2nd Probationary Year from departments to deans
Recommendation regarding reappointment through the 6th Probationary Year from college personnel committee to dean
Materials for librarian promotion file submitted to supervisor
Revised Fall 2008/Spring 2009 course schedule from Registrar to deans
04 Add/Drop period ends
05 Recommendation regarding promotion to senior rank (without tenure consideration) for faculty from chairpersons to deans (for distribution to college personnel committees)
06 Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson to deans or from department heads to University Librarian
08 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson to deans or from department heads to University Librarian
15 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or University Librarian to provost
Recommendations regarding reappointment to 2nd Probationary Year from deans to provost
18 Holiday (Presidents' Day)
19 NA grades due to Registrar
Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from deans or University Librarian to provost
22 Recommendation regarding librarian promotion from supervisor to personnel committee
26 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor
MARCH 2008
01 (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/08) from Delegated Appointing Authority to candidates (with copies to intervening administrators)
03 Recommendation for reappointment through 6th Probationary Year from deans to provost
04 PMYR recommendations of personnel committee and chairpersons to PMYR faculty and dean
10 By this date, all recommendations regarding tenure from provost to chancellor
Recommendation regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from college personnel committee to dean and from library personnel committee to University Librarian
14 Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president
15 Spring vacation begins after last class; lasts through 03/24/08 (CCDE starts on 3/23/08)
17 Holiday (Evacuation Day)
21 Good Friday
24 Classes resume; Mid-Semester
25 Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs
31 Notification due to faculty or librarians regarding full-year sabbatical leaves or leaves of absence for AY 08-09
Recommendation for reappointment to 4th or 5th Probationary Year from departments to deans
APRIL 2008
03 Notification to faculty regarding half-year sabbatical leaves for AY 07-08
10 Pass/Fail and Course Withdrawal deadline
All recommendations regarding tenure from chancellor to president
18 Recommendations regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from deans and University Librarian to provost
20 Passover begins at sundown, 4/19/08; lasts through 4/27/08
21 Holiday (Patriot's Day)
Fall 2008 registration begins
25 PMYR development plans and request for support submitted from faculty to dean
30 Recommendations for reappointment to 4th or 5th Probationary Years from deans to provost
MAY 2008
01 Deans confirm with chairpersons the names of faculty who will be considered for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 08-09. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities
Notification of reappointment through the 6th Probationary Year to faculty members
05 Deans notify provost of all faculty personnel reviews scheduled during AY 08-09
Deans submit annual PMYR report to provost for PMYR faculty reviewed in AY 07-08
09 Requests for modifications in period of sabbatical leave during AY 08-09 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)
10 By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
14 Classes end
15 Study Period begins; lasts through 5/18/08
19 Final Examination period begins; lasts through 5/23/08
20 Requests for modification in period of sabbatical leave during AY 08-09 from chairpersons to deans or University Librarian
23 Requests for modification in period of sabbatical leave during AY 08-09 from deans and University Librarian to provost
26 Holiday (Memorial Day)
27 All grades submitted online to Registrar
Summer Session #1 begins
30 COMMENCEMENT
JUNE 2008
10 Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)
By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
15 Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting
17 Holiday (Bunker Hill Day)
20 Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 08-09
JULY 2008
04 Holiday (Independence Day)
09 Summer Session #1 ends
14 Summer Session #2 begins
15 List of faculty on sabbatical and on leave of absence during AY 08-09 from deans to provost
AUGUST 2008
15 (*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd , 4th or 5th probationary year whose current contracts expire 8/31/09 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/09) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
Chairpersons remind faculty and University Librarian reminds librarians to provide materials by 9/10/08 for personnel reviews scheduled during AY 07-08
Notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators) Deadline may be extended in certain cases
21 Summer Session #2 ends
27 New Faculty Orientation
31 Last day of AY 07-08 academic-basis appointments