Master Academic Calendar
View the Master Academic Calendar in PDF.
NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.
The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).
Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.
AUGUST 2012
SEPTEMBER 2012
OCTOBER 2012
NOVEMBER 2012
DECEMBER 2012
JANUARY 2013
FEBRUARY 2013
MARCH 2013
APRIL 2013
MAY 2013
JUNE 2013
JULY 2013
AUGUST 2013
JULY 2012
02 Colleges tell Graduate Dean the names/changes to GPD lists
04 Holiday (Independence Day)
12 Summer Session #1 ends
16 Summer Session #2 beginss
AUGUST 2012
10 By this date, notification of promotion to senior lecturer from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases
15 By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases
(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/13 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/13) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, chairpersons remind faculty and university librarian reminds librarians to provide materials by 9/14/12 for personnel reviews scheduled during AY 12-13
23 Summer Session #2 ends
29 New Faculty Orientation
30 New Faculty “Move-In” Day
31 Last day of AY 11-12 academic-basis appointments
SEPTEMBER 2012
01 Effective date for faculty appointments and reappointments commencing Fall 2012
03 Holiday (Labor Day)
04 First day of classes
10 Final day for deans to update Spring 2013 schedule in WISER
11 Add drop ends (except for University Collge courses)
Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/27/13 (NOTE: requests made after this date will normally not be considered)
Chairs receive materials from faculty for personnel reviews scheduled during AY 12-13 and confirm to deans faculty members being reviewed
14 Annual Reports from faculty/librarians to chairpersons/supervisors with appropriate sections completed; chairpersons and supervisors pass reports to personnel committees
Tenure and faculty promotion to senior rank (without tenure consideration) files from chairperson to departmental personnel committees for review
17 Rosh Hashanah (begins at sunset 9/16/12, lasts through nightfall 9/18/12)
18 Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairpersons/department heads to deans/university librarian in cases in which the sabbatical leave ends before 1/27/13
Last date to drop a College of Advancing and Professional Studies course
20 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairpersons to deans or department heads to university librarian in cases in which the sabbatical leave ends before 1/27/13
25 Last date to add a University College course
26 Yom Kippur (begins at sundown 9/25/12)
Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or university librarian to provost in cases in which the leave ends before 1/27/13
28 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from deans/university librarian to provost in cases in which the sabbatical leave ends before 1/27/13
NA grades due to registrar
OCTOBER 2012
05 Personnel committees return Annual Faculty Reports to chair with appropriate sections completed
Annual Reports returned to librarians for their signatures/comments
Chairpersons submit names of faculty scheduled for PMYR during AY 12-13 to deans
08 Holiday (Columbus Day)
09 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/27/13
11 Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)
11 List of faculty and librarians who are eligible for merit sent from provost to colleges
12 Recommendations regarding tenure from department personnel committee to chairperson
Deans submit names of faculty scheduled for PMYR in AY 12-13 to provost
Annual Reports provided to Library Personnel Committee (LPC) with comments of supervisor
13 Open House
16 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/27/13
17 Annual Faculty Reports (with signature) returned by faculty to chairpersons
19 Recommendations regarding award of tenure from chairpersons to deans (for forwarding to college personnel committee)
22 Annual Faculty Reports from chairpersons to deans
26 Annual Reports from LPC to university librarian
31 Notification from provost to faculty, notifying them of their eligibility for promotion to senior lecturer (copy chairs and deans)
Faculty scheduled for PMYR receive written notification from chairpersons to prepare their statements and submit no later than 02/01/13
NOVEMBER 2012
01 Application for sabbatical leave or leaves of absence for AY 13-14 from faculty to chairpersons and from librarians to associate university librarian
02 Recommendations regarding reappointment to 3rd Probationary Year from chairs to deans
Annual Reports from university librarian to librarians for final signature/comments
05 Registration for Spring 2013 begins
08 Pass/Fail and Course Withdrawal deadline
09 Annual Reports from librarians (with final signature) forwarded to university librarian
12 Holiday (Veterans Day, observed)
13 Recommendations regarding merit pools A1 (tenure-system faculty and librarians) and A2 (non-tenure system faculty) from department personnel committees to chairpersons
Recommendations regarding reappointment to 3rd Probationary Year from deans to provost
15 Eligible lecturers notify chair if they intend to submit promotion materials during AY 12-13
19 Chairs notify deans and provost of lecturers who elected to be reviewed
22 Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/25/12
26 Classes resume
27 Recommendations regarding reappointment through the 6th Probationary Year from chairpersons to deans (for forwarding to the college personnel committee)
Recommendations regarding faculty & librarian merit pools A1 and A2 from chairpersons to deans
29 Recommendations regarding sabbatical leaves and leaves of absence for AY 13-14 from chairpersons to deans and from associate university librarian to university librarian
30 Recommendations regarding tenure from college personnel committee to dean
DECEMBER 2012
01 Fall 2013 schedule of classes available for deans to update in WISER
04 By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/27/13
06 Written notification from librarian to university librarian of intent to submit name for promotion
08 Hanukkah begins at sundown
12 Last day of classes
13 Study Period
(*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/13) from Delegated Appointing Authority to candidate (with copies to intervening administrators)
14 Final Examination period begins; lasts through 12/20/12
Sabbatical reports from Spring 12 due to provost
21 Emergency snow day (for makeup examinations)
25 Holiday (Christmas)
26 All grades submitted online to registrar
JANUARY 2013
01 Holiday (New Year's Day)
07 Winter session begins
15 Recommendations regarding tenure from deans to provost
21 Holiday (Martin Luther King Day)
25 Winter session ends
Recommendation regarding sabbatical leaves and leaves of absence for AY 13-14 from deans to provost and from university librarian to provost
26 Effective end date for Fall 2012 faculty appointments
27 Effective date for faculty appointments and reappointments commencing Spring 2013
28 Classes begin
30 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 12-13 year or on leave in the Spring 2013 semester
31 Materials for librarian promotion file submitted to supervisor
FEBRUARY 2013
01 By this date, faculty scheduled for PMYR submit 2000 word (or less) statement, CV, and any request for professional development support to department personnel committee and chairpersons; chairs provide personnel committees with copies of annual reports and student evaluations
04 Recommendation regarding reappointment through the 6th Probationary Year from college personnel committee to dean
Add/Drop period ends (except for College of Advancing and Professional Studies courses)
Recommendation regarding reappointment to 2nd Probationary Year from departments to deans
Recommendation regarding promotion to senior rank (without tenure consideration) for faculty from chairpersons to deans (for distribution to college personnel committees)
05 Chairpersons receive promotion materials from eligible lecturers
06 Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson to deans or from department heads to university librarian
08 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson to deans or from department heads to university librarian
Final day for deans to update Fall 2013 schedule in WISER
11 Chairpersons distribute promotion materials for senior lecturer to departmental personnel committees
Recommendations on reappointment to 2nd PY from deans to provost
12 Last date to drop a College of Advancing and Professional Studies course
15 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or university librarian to provost
Recommendations regarding reappointment to 2nd Probationary Year from deans to provost
Recommendation regarding librarian promotion from supervisor to personnel committee
18 Holiday (Presidents' Day)
19 Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from deans or university librarian to provost
Last date to add a College of Advancing and Professional Studies course
22 NA grades due to registrar
26 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor
MARCH 2013
01 (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/13) from Delegated Appointing Authority to candidates (with copies to intervening administrators)
Spring 2014 schedule of classes available for deans to update in WISER
PMYR recommendations of personnel committee and chairpersons to PMYR faculty and dean
04 Recommendation for reappointment through 6th Probationary Year from deans to provost
Recommendation regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from college personnel committee to dean
13 Recommendations regarding promotion to senior lecturer from departmental personnel committee to chairpersons
15 Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president
By this date, all recommendations regarding tenure from provost to chancellor
Recommendations regarding promotion from Library Personnel Committee to university librarian
17 Spring break begins after last class; lasts through 03/24/13
18 Recommendations regarding faculty & librarian merit pools A1 and A2 from deans to provost
25 Classes resume
Passover begins at sundown, 3/25/13; lasts through 4/02/13
29 Recommendation for reappointment to 4th or 5th Probationary Year from departments to deans
Recommendations regarding promotion to senior lecturer from chairpersons to dean for distribution to college personnel committee
Good Friday
APRIL 2013
01 Notification due to faculty or librarians regarding sabbatical leaves or leaves of absence for AY 13-14
All recommendations regarding tenure from chancellor to president
Summer 13 registrations begins; Fall 13 registration begins
06 Welcome Day
11 Pass/Fail and Course Withdrawal deadline
12 Recommendations regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from deans and university librarian to provost
15 Holiday (Patriot's Day)
19 Recommendations regarding promotion to senior lecturer from college personnel committee to dean
Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs
26 Recommendations for reappointment to 4th or 5th Probationary Years from deans to provost
PMYR development plans and request for support submitted from faculty to dean
29 Written notification from faculty member to chairpersons of intent to submit name for promotion to senior rank in AY 13-14
MAY 2013
03 Requests for modifications in period of sabbatical leave during AY 13-14 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)
07 Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 13-14. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities
Notification of reappointment through the 6th Probationary Year to faculty members
09 Deans submit annual PMYR report to provost for PMYR faculty reviewed in AY 12-13
13 Recommendations regarding promotion to senior lecturer from deans to provost
14 Deans notify provost of all faculty personnel reviews scheduled during AY 13-14
15 Classes end
Requests for modification in period of sabbatical leave during AY 13-14 from chairpersons to deans or university librarian
16 Study Period begins; lasts through 5/19/13
20 Final Examination period begins; lasts through 5/24/13
Requests for modification in period of sabbatical leave during AY 13-14 from deans and university librarian to provost
24 Sabbatical reports from Fall 12 due to provost
27 Holiday (Memorial Day)
28 All grades submitted online to registrar
Summer Session I (CE1, CE2, CE3) and online begin
31 COMMENCEMENT
JUNE 2013
07 Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)
21 Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 13-14
By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
26 Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting
27 Summer Session I (CE1) ends
JULY 2013
01 Summer Session II (CE4) begins
Colleges tell Graduate Dean the names/changes to GPD lists
04 Holiday (Independence Day)
15 Summer Session II (CE5, CE6) begins
25 Summer Session I (CE3) ends
AUGUST 2013
01 Summer Session II (CE4 and CE5) end
09 By this date, notification of promotion to senior lecturer from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases
14 By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases
15 (*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/14 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/14) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, chairpersons remind faculty and university librarian reminds librarians to provide materials by 9/13/13 for personnel reviews scheduled during AY 13-14
22 Online and Summer Session II (CE6) end
31 Last day of AY 12-13 academic-basis appointments
Everything You Need to Know About Commencement
The 2012 Commencement is Friday, May 31. Get information on caps, gowns, tickets, parking, and photography. Read More
