Allowable/Restricted Purchases
ALLOWABLE COMMODITIES
The Procard is a great tool for departmental *purchasing. Here are a few examples of allowable expenditures for the Procard:
- Books & Periodicals
- Business Meals & Catering (with pre-approval from supervisor and a signed CON-04 Business Expense Form)
- Computer Software (except license agreements that require a signature)
- Computer Supplies (i.e. toner)
- Conference Registrations (both in & out of state)
- Copying Expense & Supplies (use a contract vendor)
- Cleaning Supplies
- Equipment under $1000.00 (in conjunction with the Notification of Computer Purchase for for all computer purchases & CPU's)
- General Groceries (for office meetings, etc.)
- Lab Supplies (the ePro Marketplace is recommended for participating vendors)
- Library Supplies & Materials
- Mailing/Overnight Mail
- Maintenance & Repair Supplies
- Membership Dues (Institutional memberships-not personal memberships)
- Office Furnishings
- Office Supplies (WB Mason is our approved vendor)
- Printings Services (with pre-approval in writing by Publications)
- Repairs (one time repairs are allowable, not maintenance contracts)
- Restaurants/Catering (with pre-approval from supervisor and a signed CON-04 Business Expense Form)
- Subscriptions (Periodicals, etc.)
- Teaching Supplies & Materials
- Zip Car
If it is not on this list, please check with the Procard Administrator if the purchase is allowable on the Procard. If you are purchasing for a grant, there may be other purchasing restrictions specific to the grant but allowable on the Procard. It is your responsibility to know your funding limitations and restrictions, whether grant or non-grant funded.
RESTRICTED COMMODITIES
A restricted commodity is an item that the Procard may NOT be used to purchase, due to University regulations and restrictions.
The Procard should NOT be used to purchase any of the following:
- Alcohol or Alcoholic Beverages
- Animals (live)
- Annual Maintenance Contracts
- Cash Advances of any type
- Cellular Phones & related monthly charges
- Clothing for resale of the imprinting of clothing with the University trademark for resale
- Construction and renovations
- Contract Agreements or Agreements of any type that require a signature
- Donations
- Employee Travel of any type (i.e. rental cars, gas, airfare, hotel, parking, etc)
- Employment advertisements
- Equipment over $999.00
- Firearms of any type
- Gasoline, Automotive (for non-state vehicles only)
- Gift card purchases (participant compensation may be considered, contact Procard Administrator for procedure/prior approval)
- Gifts to Employees (this includes flowers, etc.)
- Hypodermic Syringes
- Insurance
- Leases or Rentals and Lease-Purchases
- Personal Purchases of any type
- Prescription Drugs and controlled substances
- Printing Services (unless pre-approved in writing by Publications)
- Radioactive or hazardous materials
- Services of any type (moving, contract for services, etc, that require signature)
- Travel related purchases
- Vehicle Rentals of any type (except ICA)
If it is not on this list, please check with the Procard Administrator if the purchase is allowable on the Procard. If you are purchasing for a grant, there may be other purchasing restrictions specific to the grant but allowable on the Procard. It is your responsibility to know your funding limitations and restrictions, whether grant or non-grant funded.
If you are unsure if your purchase qualify as restricted, please call 7-5060 for more information.
