Per Diem Rates
FISCAL POLICY & GUIDANCE MEMORANDUM
TO: All Departments
FROM: Leanne M. Marden, Controller
DATE: December 21, 2011
SUBJECT: Increase in Per Diem Meal Allowances for
Travel Reimbursements
___________________________________________________
Effective January 1, 2012, the University’s per diem meal allowance for employees traveling on university business will increase, as follows:
> For travel in specific ‘high-cost’ cities, the per diem rate is $71 per day (see list below)
> For travel in all other cities within the United States, the per diem rate is $46 per day (see list below)
> For international travel, the U.S. Department of State per diem rates should be used (see bottom of webpage for weblink)
Please note that the rates are intended to cover tips and other incidentals. Please also be reminded that the full per diem is not granted to travelers if meals are provided as part of the conference costs. The value of any meals provided should be subtracted from the full per diem according to the following schedule:
| Standard Rate | High-Cost Rate * | |
|---|---|---|
Full Per Diem |
$46 |
$71 |
Breakfast |
$7 |
$12 |
Lunch |
$11 |
$18 |
Dinner |
$23 |
$36 |
Incidentals |
$5 |
$5 |
The new rates acknowledge the increased costs for meals while in travel status. The rates changed as a result of a comprehensive university-wide review and were based on the high and low rates established by the U.S. General Services Administration (GSA). The rates are also consistent with practices at other higher education institutions and in accordance with Internal Revenue Service (IRS) “accountable plan” regulations.
Please share this information with all employees in your unit who travel on university business or who prepare travel expense reports. This memorandum, the listing of ‘high-cost’ cities and the complete travel policy will be updated on the Controller’s Office website. Questions about travel expenses can be directed to Wanda Alston (7-5124) or Elizabeth Samedi (7-5138) in the Controller’s Office.
| State | Primary Destination |
|---|---|
AZ |
Phoenix |
AZ |
Scottsdale |
CA |
Los Angeles |
CA |
Monterey |
CA |
Palm Springs |
CA |
San Diego |
CA |
San Francisco |
CA |
Santa Monica |
CA |
South Lake Tahoe |
CA |
Truckee |
CA |
Yosemite National Park |
CO |
Aspen |
CO |
Telluride |
CO |
Vail |
CT |
Bridgeport |
CT |
Danbury |
DC |
District of Columbia |
FL |
Boca Raton |
FL |
Delray Beach |
FL |
Jupiter |
FL |
Fort Lauderdale |
FL |
Key West |
ID |
Sun Valley |
ID |
Ketchum |
IL |
Chicago |
LA |
New Orleans |
MA |
Boston |
MA |
Burlington |
MA |
Cambridge |
MA |
Martha's Vineyard |
MA |
Woburn |
MD |
Baltimore City |
MD |
Ocean City |
MN |
Minneapolis / St. Paul |
NM |
Santa Fe |
NV |
Las Vegas |
NY |
Manhattan (includes the boroughs of Manhattan, Brooklyn, the Bronx, Queens and Staten Island) |
NY |
Melville |
NY |
Riverhead |
NY |
Ronkonkoma |
NY |
Tarrytown |
NY |
New Rochelle |
NY |
White Plains |
PA |
Pittsburgh |
RI |
Bristol |
RI |
Jamestown |
RI |
Middletown |
RI |
Newport |
RI |
Providence |
TX |
Austin |
TX |
Dallas |
TX |
Houston |
UT |
Park City |
VT |
Manchester |
VT |
Stowe |
WA |
Seattle |
International Per Diem Rates may be obtained by visiting: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm
