Form for Hiring Guide at HR at UMass Boston

Human Resources: Hiring Guide: Forms

The Recruitment Forms

Once you've received approval to proceed with the position, there are several standard forms from Human Resources (HR) which need to be completed. When you arrive at HR, you may ask the receptionist for a hiring package. These forms are a necessary evil to ensure that we are following good hiring practices, adhering to contractual obligations or provisions, observing affirmative action guidelines and policies, and complying with requirements. Taking the time to accurately complete all forms is one more way to avoid trouble later in the process. You will find a complete set of sample forms with this package.

The Forms include:

Position Release and Recruitment Form This form provides an overview of the components of the position. These forms should be completed in consultation with HR to determine any appointment limitations on rank, classification and/or salary and will outline the recruitment strategy and advertising procedures to be followed. Recruitment efforts for state and permanent trust funded positions may not begin until authorization has been given by either the Deputy Chancellor or the Provost.
Position Description Form - adapted for all positions This form provides a general summary of a position, examples of duties, minimum qualifications for the position and supervision received/exercised. The job description enables HR to ensure that rank and salary are appropriate to duties to be performed and will provide needed information for adjusting advertising text, when necessary. It also helps to establish a clear set of shared expectations for performance.

Although job descriptions for classified staff are standardized by the Commonwealth's Department of Personnel Administration (DPA), the position description form can be used as a model for developing a working description of the position so that classified staff and supervisors are clear on day-to-day performance expectations.
Skills Sheet (classified positions only) This form assists the HR Recruitment Office in assembling an applicant pool for your consideration. External applicants are tested in advance to determine how their skills match with the needs of the position. If a department requests, arrangements can be made to test internal candidates under consideration for a position.

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