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Forms

Hiring

Posting for Faculty & Staff positions

Position Release & Recruitment Instructions	Instructions for completing the Position Release Recruitment Form
Position Release & Recruitment Form	Used at the beginning of filling a vacancy. A completed Position Description Form should accompany this form.
Job Description	Job Description Form for describing campus positions
Faculty Search Form	For Faculty Searches Only
Temporary Non-Benefited Employee Requisition Form	Form for requesting temporary staff

Hiring for Faculty & Staff positions

Affirmative Action Hiring Report	At the conclusion of the interview process for a benefited position, the Hiring Unit completes the following forms and submits to the Office of Diversity & Inclusion for approval before extending an offer of employment:
Affirmative Action Data Selection	At the conclusion of the interview process for a benefited position, the Hiring Unit completes the following forms and submits to the Office of Diversity & Inclusion for approval before extending an offer of employment:
Voluntary Release to Contact References	Form for candidates to authorize the contact of references
Offer & Acceptance Instructions	Instructions for completing Offer & Acceptance Form
Offer & Acceptance Form	Offer & Acceptance Form

Contingent Worker

Contingent/ Non-Employee Instructions	Affiliate/Non-Employee (Contingent Worker/Persons of Interest) Instructions for ID number and University Services
Contingent Worker/ Non-Employee Release of Liability Form	Affiliate/Non-Employee (Contingent Worker/Persons of Interest) Release of Liability Form
Personal Data Questionnaire	Contingent Worker must complete PDQ
Contingent Worker Packet	Guidelines/Policies to be given to Contingent Worker
Personnel Action Form	A PAF must be submitted with the Release of Liability & PDQ
Job Codes	Job Code options for Contingent Worker PAF

Graduate Assistants

Graduate Assistant Position Description	Form for positing a graduate assistant position
Graduate Assistant Position Offer Letter Form	This document contains three offer letters, from which you may choose: offer letter for new students, offer letter for continuing students, offer letter for new or continuing students.
Recommendation for Appointment for Graduate Assistants	Describes position, funding source, pay, etc. for position.

Pre-Employment Paperwork - Non-Benefited & Benefited

State Retirement Board's New Member Enrollment Form	Form must be completed by new benefited employees
I-9 form for both Benefited and Non-Benefited Paperwork	I-9 form must be completed for all benefited and non-benefited employees
Pre-Employment Paperwork Benefited	All new employees appointed to the University must complete Pre-Employment paperwork in order to be placed on the University's payroll system.
Pre-Employment Paperwork Non-Benefited	All new employees appointed to the University must complete Pre-Employment paperwork in order to be placed on the University’s payroll system.

Employee Entrance and Transfer Form

Employee Entrance and Transfer Policy	Employee Entrance and Tranfer Policy
Employee Entrance and Transfer Form	The electronic Employee Entrance and Transfer form must be completed before the employee starts at the University or transfers to another on campus department.

Compensation/Classification Forms

Job Description Form	Job Description Form for describing campus positions
Appeal of Position Level	Salary Administration - Appeal of Position Level Form
Audit Guide	Position Audit Guide
Skills Sheet	For Classified positions only
Request for Equity Review	Salary Administration- Request for Equity Review Form
Request for Off Cycle Review	Salary Administration- Request for Off-Cycle Review Form
Compensation Guidelines at a Glance	Compensation Guidelines
Policies and Procedures for Bargaining Unit Position	Policies and Procedures for Bargaining Unit Position Manual
Request for Position Classification Review	Request for Position Classification Review Form

On-Call Forms

On-Call Professional Staff instructions	Instructions
On-Call Professional Staff Form	Form

Leaves

Application for Professional Improvement Leave (by Applicant)	Application for Professional Improvement Leave form to be filled in by Applicant
Application for Professional Improvement Leave (by Supervisor)	Application for Professional Improvement Leave form to be filled in by Applicant's Supervisor
Classified Staff Union Sick Leave Bank Policy & Guidelines	Classified Staff Union (CSU ) Sick Leave Bank Policy and Guidelines
Classified Staff Union Sick Leave Bank Application	Classified Staff Union ( CSU )Sick Leave Bank Application
Faculty Sick Leave Bank	The form is used to opt out of the program or to assign additional accrued days to the sick leave bank
Professional Staff Union & Non-unit Sick Leave Bank Application	Professional Staff Union ( PSU ) & Non-Unit Sick Leave Bank Application
Professional Staff Union Sick Leave Bank Policy & Guidelines	Professional Staff Union (PSU) Sick Leave Bank Policy and Guidelines

Professional Development

Classified Staff

Classified Staff Union Evaluation Form

Form used by managers for evaluation of Classified Staff

Professional Staff

PMP Priority Worksheet	Once goals/work priorites have been determined, this form is to be used to record the agreed upon goals/work priorities
PMP Planning Worksheet	During the performance period, there should at least one interim review of the goals/work priorities and progress using this form
PMP Interim Review	Once the annual review commences, the employee should complete and submit to the supervisor a self-review using this form
PMP Review Section 1: Employee Information	Identifies employee, department, supervisor
PMP Review Section 2: Performance Planning	Used with the planning worksheet, this records the end results of the identified goals or work priorities
PMP Review Section 3: Employee Annual Self Review	Once the annual review commences, the supervisor should initally have the employee describe his/her accomplishments in light of agreed work priorities
PMP Review Section 4: Performance Categories and Criteria	Final review of performance in established categories
PMP Reveiw Section 5: Overall Performance Review	Final overall rating based on ratings of individual categories
PMP Review Section 6: Professional Development and/or Performance improvement Plan	Determine training and development that would improve future performance
PMP review Section 7: Future Goals and/or Work Priorities	Should the supervisor wish to provide comments/feedback on this employee's annual review, this form should be used.
PMP Review Section 8: Comments of Intermediate Supervisor	Following the annual review meeting(s) between the employee and the supervisor, should the employee wish to provide comments/feedback regarding the review and/or the goals/work priorities for the next preformance review period, the employee should shouls use this form.
PMP Review Section 9: Employee Comments	At the conclusion of the annual review, the supervisor should use this form to secure signatures of all parties invloved
PMP Review Section 10: Signatures	Required to have employee and supervisors signature to complete the performance evaluation

Benefits

457 Deferred Compensation Plan

403b Form Plan Salary Reduction Agreement

Cobra Application

Dependent Age 19 to 26 application

Form 1 Insurance Enrollment and Change

DCAP/HCSA Enrollment Form

DCAP/HCSA Change Form

Hyatt Legal Plan Form

Insurance Data Form

Transit Program 2013

Faculty Dental Enrollment Form

Faculty Dental Information

Non-Unit Dental Enrollment Form

Non-Unit Dental Group Information

Parking Pass Information

Parking Pass Form

SERS Withdrawal Form

Personal Data Change Request

Change of Personal Data	Change of Personal Data Form that should be used to submit changes in name, contact information, and address
Direct Deposit	Direct Deposit Form

HR Direct - Payroll Services

PeopleSoft Access Form	For requesting access to the HR Information Systems; *must be accompanied by Data Security Compliance Statement.*
Data Security Compliance Statement	Computing Awareness and Data Security Compliance Statement; *must accompany PeopleSoft Access Form*
Personnel Action Form Instructions	Instructions
Personnel Action Form	The majority of employee transactions are processed using the Personnel Action Form
Additional Compensation & Bonus Payment Instructions	Instructions for additional compensation & bonus payments form for faculty, classified and professional staff.
Additional Compensation & Bonus Payment Form	All additional compensation for faculty, classified, and professional staff is processed using the Additional Compensation & Bonus Payments Form.
Additional Compensation Pre-Approval	Required for all non-instructional additional compensation. Additional compensation must be approved before such services can be performed.
Action/Reason Code Chart	Action/Reason Code Chart (for PAF processing)
Job Code Chart	Job Code chart for non-benefited employees
Work Hours as Percent Time	Work Hours as Percent Time (for FTE field on PAF)
2013 Pay Calendar	2013 Pay Calendar
2012 Pay Calendar	2012 Pay Calendar

Payroll - Time and Attendance

Hourly (Positive Employee) Timesheet Instructions	Instructions
Hourly (Positive Employee) Timesheet	The "Weekly Time Sheet - Hourly Employees - Late Pay Form" is used to report hours for an hourly employee that was hired before the current pay period, or had time entered in error in a prior period.
Time Reporting Codes	Common Time Reporting Codes
Weekly Time & Attendance Exception Reporting Instructions	Instructions
Weekly Time & Attendance Exception Reporting Form	The "Weekly Time & Attendance Report - Exception Reporting Employees" is used to capture those hours that are worked outside the scope of exception time reporting employees default schedules and shifts
Work Schedule Instructions	Instructions
Work Schedule Form	The "Work Schedule Form" allows department employees to request a change to an employee's default work schedule and shift or establish a new default schedule or shift for an employee

Payroll - Student Forms

Student Personnel Action Form Instructions	Instructions for Student PA Form
Student Personal Action Form	The majority of student employee transactions are processed using the Personnel Action Form
Student (Positive) Timesheet Instructions	Instructions
Student (Positive) Timesheet	The "Weekly Time Sheet - Student Employees - Late Pay Form" is used to report hours for a student employee that was hired before the current pay period, or had time entered in error in a prior period.
Student Employee Long Term Adjustment Form Instructions	Instructions
Student Employee Long Term Adjustment Form	The Long Term Adjustment Form is used to capture account changes for students

Employee Exit

Employee Exit and Transfer Policy	Employee Exit and Transfer Policy
Employee Exit and Transfer Form	The electronic Employee Exit and Transfer form must be completed before the employee leaves the University or transfers to another on campus department.