Recruitment and Hiring
The Department of Human Resources provides guidance and support to the university with the recruitment and hiring process for benefited positions. We ensure that university recruitment policies and procedures are consistent with all federal and state employment laws and regulations, as well as compliant with all campus collective bargaining agreements.
Steps in the Recruitment Process
When the hiring department determines a hiring need, it needs to get approval from its respective Dean/Director and Vice Chancellor to begin a search. Once the hiring department obtains an informal approval to fill a vacancy or to create a new position, it can then work with Human Resources to discuss the job description and the assignment of a salary range. The necessary forms to complete this process can be found on our Forms and Instructions page.
Once Human Resources has determined the appropriation classification and has assigned a salary range, the hiring department must complete the Position Release and Recruitment Form and obtain all the required signatures before the position can be posted. Once the completed form is received by Human Resources, the position will be posted on Interview Exchange, the department’s applicant tracking system, for a minimum time frame as set forth in the collective bargaining agreements.
Placement of External Advertisements
Hiring departments, after having consulted with the Office of Diversity and Inclusion, work directly with Human Resources for the placement of external advertisements. Please note that all outside advertising and media costs will be paid by the hiring department(s).
Steps in the Interview Process
Hiring Coordinators and/or search committee members will be granted access to review all applicants in accordance with respective bargaining unit and Human Resources policies. Training is available to any hiring department regarding the use of the applicant tracking system.
Once all applications have been reviewed, the hiring coordinator and/or search committee members will work directly with the Office of Diversity and Inclusion on approval of the interviewees. Please note that hiring coordinators and/or search committee members may be required to interview qualified applicants who are current bargaining unit members. Please contact kim.burke@umb.edu, Department of Human Resources’ Recruitment Coordinator for more information.
After the finalists have been selected, the hiring coordinators and/or search committee members will work directly with the Office of Diversity and Inclusion on making the final approval on the selected candidate.
For classified positions, Human Resources will approve the final salary and will extend the offer to the designated candidate.
For professional positions, Human Resources will approve the final salary and notifies the department. The department will then extend the offer to the designated candidate.
For faculty positions, the respective Dean will make the offer to the designated candidate, in conjunction with the Provost’s Office.
A comprehensive outline of the Pre-Interview and the Interview Process can be found on the Position Release and Recruitment Instructions.
All of the required recruitment and hiring forms can be found on our Forms and Instructions page.
