Useful Information for New Faculty
This Faculty and Staff Information page, reached by a link at the top left of the UMass Boston home page, contains links to useful campus web sites.
When your department or Dean’s Office has submitted the necessary paperwork to Human Resources and your employee record has been created or updated, your pay will be deposited in the bank account you have specified. Paychecks are issued every other Friday according to this pay calendar.
Use your campus email user ID and password to log into HR Direct.to:
• View your pay advice
• Change your direct deposit
• Update your tax forms
• Update your address
The Parking and Transportation web site provides detailed information about campus parking lots, parking fees, MBTA passes and parking payment options, including pre-tax payroll deductions.
All students, faculty and staff are expected to use their campus email account for important messages from the Chancellor, the Provost’s Office, the Registrar’s Office and IT. Campus administrative systems require the use of the campus email account for access and communication. If you prefer to use another email account, be sure to log into your UMB account and forward your messages to your preferred email account.
An email account can be created only after your record has been created or updated in the Human Resources system. Usually your department or Dean’s Office will request that one be created for you.
Go to the IT Service Desk, located on the 3rd floor of the Healey Library, to claim your account Remember to bring a picture ID. If you are not on campus, you may arrange to have your department obtain the account for you.
Format of email address: firstname.lastname@example.org.
Follow these instructions to set up your email profile and to change your initial password.
You will be required to change your password every six months.
Log into Your Account:
During the Fall 2012 semester, IT will be converting faculty and staff email accounts to a new system, Office 365. When your email account has been converted, go to this web site to log in: http://webmail.umb.edu. If your account has not yet been converted, go to http://email.umb.edu.
The IT Service Desk (617-287-5220) will also help you to set up an email profile in Outlook if you wish to use the Outlook client software to access your email.
The academic calendar lists holidays and other key dates during the semester. It is posted on the Registrar’s web site.
If the campus is going to close for a snow emergency, the announcement will appear on the UMass Boston home page, a broadcast email will be sent to all faculty, staff and students, a voice mail message will be placed on the main campus telephone number (617-287-5000) and announcements will be made on local radio and television channels. Detailed information is provided here.
You may register your email address and cell phone number in the UMass Boston Alert System in order to receive notifications of (non-weather) campus emergencies.
WISER gives you access to your class rosters and grade rosters, as long as you are listed in the Schedule of Classes as the instructor of the class. You may also view the academic record of any student for advising purposes.
Access is automatically created for a faculty member provided that you have an up-to-date record in the HR system and you have a campus email account.
Navigate to: http://wiser.umb.edu
Click on Faculty Log-in and enter your campus email user ID and password.
From the WISER home page, click on Help for Faculty. You will find on-line tutorials, called UPKs, printable instructions and short videos for all of the self–service features.
Four terms are used in the WISER Student Administration system: Fall, Winter (January), Spring and Summer. Each term is identified by a four-digit term code. The first two digits represent the academic year beginning in September.
The term code for the academic year beginning in the Fall 2000 term was 10 and the numbers have increased by one for each successive academic year. In the 2012-13 academic year, the term codes begin with 22. The third and fourth digits of the term code are: 10 for Fall, 20 for Winter, 30 for Spring and 40 for Summer. As an example, the term code in the system for Fall 2012 is 2210 and the term code for Spring 2013 is 2230.
Grade rosters are generated in WISER at the end of the semester. Follow the on-line instructions to enter your grades. For each student listed in the grade roster, enter a valid grade, saving frequently as you enter. You do not have to enter all the grades at once. Once you have entered a grade for every student, save, select Approved from the Approval Status dropdown menu and save again. The grade will usually be posted to the student’s record by the next day. Students may view their grades in WISER Student Self Service. The academic policies regarding grades are posted on the Registrar’s web site.
To obtain a campus picture ID card, go to the ID Office, located in the 3rd floor of the Campus Center with a picture ID.
On the Healey Library web site, click Info for Faculty on the left.
In order to use the Healey Library’s resources, you must obtain a library bar code. Bring your campus ID card to the Circulation Desk on the 2nd Floor of the Healey Library. The Library is only accessible from the catwalk.
If you are not on campus, call the Circulation Desk at 617.287.5900 to be assigned a barcode over the phone. You may also email email@example.com. Please be sure to include your first and last name and your UMS number, which is listed as your Campus ID on your pay advice.
To reserve Library resources for courses, go to the Healey Library web site.
The IT web site provides information on computer labs available for classes, classroom technology and support, language lab resources, and instructional design.
Quinn Graphics, located in the Lower Level of the Quinn Administration Building, provides a full range of copying and printing services. Print requests can also be submitted on line. A departmental “speedtype” is required to charge back the cost to your department.
The bookstore is located on the Upper Level of the Campus Center. You can order books for your courses on line.