FAQ: Microsoft Outlook
Scheduling Meetings
Inviting People
To schedule a meeting:
- From Outlook Calendar;
- Highlight the time and select Actions;
- Select New Meeting Request (or press Ctrl+Shift+Q);
- This will bring up the Meeting Request form;
- Type the subject of the meeting and any other information in the body of the message;
- Select the To button;
- In the "Type Name or Select from list" box type the last names of the people you would like to include;
- Then press either the Required or Optional button at the bottom;
- Repeat the look-up of people and pressing Required or Optional until all the people have been invited.
Inviting Resources (booking a conference room for your meeting)
Continuing from above (after you have invited all the people):
- Press the To button again and select the meeting room;
- This time you will press the Resources button at the bottom of the screen. This button is only used for inviting resources and causes special things to happen with conference room bookings. If you use either of the other two buttons the room will not be booked.
Checking Attendee Availability and Sending Request
Click on the Attendee Availability tab and you should see the people and resources you've selected. They will be marked with:
- blue (busy);
- light blue (tentative appointments);
- purple (out of office);
- slashes (no data available); or
- white (free).
You may need to adjust the date and/or time of your meeting until all the required people and the conference room are all available. When you are satisfied you've got all the people and resources needed:
- Press Send button in upper left corner.