The post-award activities conducted by the ORSP do not include initiating, processing, nor approving personnel action forms (see Department of Human Resources), contracts for consultants (see Procurement Office), or invoices from subrecipients or vendors (see Controller's Office). In short, there are neither separate business processes nor business forms for expending state funds or grant funds, though the policies governing the uses (or allowable expenses) of such funds can and often do differ.
The great majority of post-award activities conducted by the ORSP involve direct interaction with other university administrative offices to ensure that grant funds are one, available, and two, may be spent as requested by the principal investigator. Post-award staff in ORSP are available to answer any financial questions you have related to your grant and will, of course, direct you to the appropriate university offices for expending grant funds and transacting business.
Post-Award Activities of the ORSP
- ensures university compliance with the United States Office of Management and Budget's Circular A-133 audit requirements
- coordinates all internal and external audits of sponsored project activity
- establishes procedures to comply with the sponsor's financial terms and conditions for allowable expenses, cost transfers, direct cost allocations, cost sharing expenses (i.e., matching funds), time and effort reporting, subrecipient A-133 Audit monitoring, time restrictions on award funds, program income, invoicing, cash management
- enforces university financial policies and federal and nonfederal grant and contract financial regulations
- establishes and maintains sponsored project account in PeopleSoft
- reviews expenses to the extent possible for allowability
- manages project account receivables
- monitors overdrafts to ensure their timely resolution
- coordinates the preparation and submission of financial reports to the sponsoring agency
- ensures that project accounts are closed in PeopleSoft