SPACE Policy Summary/Space Request
SPACE (Space Planning and Capital Expenditure) Committee
The SPACE Committee is composed of four senior institutional leaders designated by the chancellor, and as a committee, is responsible for the review and approval of all university space allocations, space utilization and requests for space changes or additions. Current membership of the SPACE Committee consists of:
- The Provost
- The Vice Chancellor for Administration and Finance
- The Vice Chancellor for Student Affairs
- The Chancellor’s Chief of Staff
The work of the SPACE Committee is supported by the SPACE Committee Work Group consisting of staff from Academic Affairs, the Chancellor’s Office, the Office of the Vice Chancellor for Administration and Finance and the Facilities Department. The SPACE Committee at UMass Boston keeps accurate floor plans of over 2.1 million square feet of campus space and the accounting of each room's use and finds space to meet changing needs on campus.
All space requests will be reviewed in accordance with the FY12-A&F-003-00 SPACE Policy.
Interim Re-Use of Vacated Spaces in the Science Center
Requests for interim re-use of vacated spaces in the Science Center will be reviewed in accordance with the FY15-VCAF-007-01 Reassignment of Vacated Spaces in the Science Center Policy.
UMass Boston Space Request Process
UMass Boston's space is considered a scarce resource that is under the control and management of the SPACE Committee.
The SPACE Request Process begins with a department/unit submitting a Space Request and Space Profile Form documenting its need to add to or modify its current space allocation. Prior to being submitted to the SPACE Committee, requests must be approved by the appropriate dean or vice chancellor in order to be considered. Each request must indicate the source of funding as follows:
- Department/Dean - Department’s current year general operating funds or department’s restricted/grant funds
- Unknown - Department has no identified funds available for space request
Completed space request forms should be printed, signed, scanned and sent via email to Anne Riley. You can also track the submitted requests in the Space Request Log. Each submitted request will have one of the following Request Statuses:
- Pending Budget Approval - Request submitted by the department as part of their annual budget process; no action taken at this time
- Workgroup - Assigned to Workgroup for review
- Study - Large project which has been recommended for feasibility determination, cost estimation, and/or design
- Capital Plan - Project requires inclusion on the capital plan in order to identify funding and attain System Office and BOT approval
- SPACE Committee - Workgroup has recommended project to the SPACE Committee
- Approved - Request has received a project number and moved to implementation
- Returned - Request could not be approved
Space Request Decision Criteria
Space requests for functions or programs strongly linked to the university's mission, strategic plan or other stated campus priorities will be given priority over competing requests.
Criteria for space allocation analyses include:
- Centrality to UMass Boston's mission and strategic plan priorities;
- User productivity (whether measured by grant generation, publication and scholarship, client service, or instructional activity);
- Cost and anticipated return on investment;
- Availability of funding;
- Appropriateness of the scale of the request;
- Improving any existing allocation threatening to expose the university to liability;
- The adequacy, location, and functionality of existing and proposed space assignments; and
- Appropriateness of functional adjacencies
Space Utilization Principles:
- Instructional and study spaces,
- Specialized space for scholarly research, including both “wet” and “dry” laboratories,
- Space for tenure system faculty, full-time non-tenure track faculty, full-time staff working on funded research, and other full-time professional staff
- Space for student use,
- Space for part-time non-tenure track faculty, part-time instructional and research staff (including teaching and research assistants), part-time professional staff, full or part-time support staff
- Conference rooms and other meeting rooms
- Space (office and/or laboratory) for individuals associated with University programs but not on the University payroll,
- Shop spaces
- Private study/social spaces, and
- Storage spaces
SPACE Committee Information
The SPACE Committee has reported UMass Boston Space Initiatives to the Chancellor’s Executive Leadership Team on efforts that have been undertaken to improve UMass Boston’s facilities infrastructure and provide space suitable to the university’s mission.