- You should follow University and College scheduling instructions to ensure that you schedule evenly across the whole spectrum of standard class time periods and that, inasmuch as possible, your classes are in compliance with the standard scheduling rules and standardized classroom time periods (of course, there will be courses that require non-standard time blocks, and these should be brought to the attention of your Dean).
- The number of sections you may offer in a given semester is set by your Dean.
- Within the parameters set by your Dean, you will want to examine your enrollment data from the previous year to inform your scheduling for subsequent semesters.
- Class schedules are generally due at least six months in advance of a given semester.
- For the summer and fall terms, class schedules are normally due at the end of December or early January.
- For the spring term, class schedules are normally due in August or early in September.
- The exact dates for scheduling are issued by the Registrar to the Colleges and are published in the Master Academic Calendar.
- If some of your department’s courses (film courses or senior seminars, for example) require non-standard time blocks, make sure that you make this requests to the Dean’s Office early on in the scheduling process, as non-standard times have to be approved every semester at the Provost’s level.
Scheduling College of Advancing and Professional Studies (CAPS) Courses
Some courses are offered during non-standard hours, at other sites besides the Harbor campus, or online. College of Advancing and Professional Studies (CAPS) schedules and administers these offerings with departmental approval. The CAPS director contacts department chairs with a requested schedule of courses and works with the chair to address any changes or additions requested by the academic departments. Department Chairs assign faculty to CAPS courses and CAPS handles faculty contracts. The College of Advancing and Professional Studies also provides training and support for faculty teaching online.
- Make sure you know and connect with the person in your Dean’s Office who coordinates and does the scheduling for your College. This person is a key resource for you, both in scheduling courses and in resolving conflicts related to course scheduling.
- Chairs who do not have sufficient graduate students or NTT staff already on their priority lists (Please see Prioritized Course Assignment on the FSU website for more information.) to cover all scheduled sections should begin recruiting NTT faculty as soon as their class schedules have been determined (e.g., as early as December for summer and fall term classes and as early as September for spring term classes).
- In deciding whether or not to rehire probationary NTT faculty members, you should review at minimum their student course evaluation results; you may also wish to review their enrollment patterns, request brief self-assessments from them, and/or meet with them to discuss their successes and challenges.
Some chairs send the finished schedule to all of the NTT faculty on the roster to ask if they believe they have priority for a course that they haven’t been assigned. If you don’t have courses for an NTT faculty member on the priority list, you should consider whether s/he may be qualified to teach courses s/he has not previously taught before assigning these to NTTs lower on the priority list or to probationary NTT faculty.