Quinn Graphics

File Preparation Information

Supported Applications

Adobe Microsoft Quark
  • Acrobat
  • Illustrator
  • InDesign
  • Photoshop
  • PageMaker
  • Access
  • Excel
  • PowerPoint
  • Publisher
  • Word
  • XPress

Preferred File Format

An Adobe Acrobat distilled PDF (Portable Document Format) file is the preferred and recommended file format to present your digital project to be printed at Quinn Graphics. The easiest way to create a PDF is to use Adobe Acrobat Pro (not the Reader) if it is installed on your computer. Conversion from any computer application is one click away. If saved properly, and you have embedded your fonts, this PDF file will eliminate the problems that occur with native applications and different type fonts.

The next best file format is a PostScript (PS). You will need to have a postscript printer driver installed on your computer. Conversion would require you to "print to file," instead of the printer, to save your project as a PS file. We would then convert it to a PDF and proceed with your request.

As a third option, create your file using a graphics or page layout program which we support from the above list. This will require some file preparation techniques on your part before you submit your job. Please see below.

Prepress File Preparation

  • Fonts - can be one of the most frustrating elements of desktop publishing.  They work fine on your computer but when you look at a print proof they can appear different, or a completely different font could be substituted.  This can change the overall layout of your project making sentences and text fall of the page.   To eliminate this you will have to gather and submit to us the fonts that you used in your project.   If you have trouble finding the fonts used in a document, contact your Technical Support provider and request assistance.
  • Photos & Graphics - should be converted to either CMYK, grayscale or bitmap color modes. TIFF files work the best and the minimal resolution should be 300 dpi for quality printing. All images should be in a separate folder on the disk that accompanies your project

Proofing (or Print Proof)

Quinn Graphics can not put enough emphasis on the importance of proofing.  We encourage all our customers to review proofs for all aspects of printing.

  • Why do I have to look at a proof?   I already know what it looks like, the spelling and grammar are fine. 
    • You do know what your document looks like on your computer monitor or printed from your printer, but a multitude of issues can arise once we open your file or even put your hardcopy original on our copier glass.
    • Fonts and images can differ vastly from one printer to the next. It is critical that you see and approve how it looks when printed from our machines.  
    • At this point in your project we hope that spelling and grammar have already been reviewed.   
  • What should I be looking for when I review a proof? 
    • type of stock
    • the size of the stock
    • orientation of the stock
    • the text placement
    • font substitution
    • image quality
    • acceptable color reproduction
    • fold placement
    • staple placement
    • accurate cut
    • binding selection
    • etc.


Scanning Guidelines

First you should consider how you would like to use the scanned image. Is it for web display? Will it be enlarged? Do you intend to email it? Do you intend to print it?

Before we start scanning we need to set our scanner equipment to a resolution setting that is measured in dots per inch (dpi). The dpi setting will dictate a small or large file size measured in bytes.


Quinn Graphics resolution settings good for... not as good for...
200 dpi emailing, web viewing photo printing
300 dpi email & print photo printing
400 dpi  photo printing emailing
600 dpi line art & photo printing emailing

We need to know if:

  • you intend to use your scan electronically for viewing on the web or emailing as an attachment.
  • you want to view the scanned file on the web or share in email but expect the recipient to print.
  • you are mostly concerned with print quality.
    (For large files we can burn the scan to a CD or save it to a USB drive.)

I have a document that I would like to scan and then change or edit some words in the document, is this possible?

  • The scanners we use are not equipped with Optical Character Recognition (OCR) software so our scans, though of high quality, are not editable.


Merging Personalized Data Into A Print Project

Quinn Graphics can assist you with your personalized data projects.
(These are also called mail merge or variable data projects.)

An example of this would be a form letter that needs to go out to several recipients. The body of the letter contains information that does not change (static information) but the recipient's name and address will change (variable information) for each printing of the letter. Other examples of this personalized printing are postcards and mailing labels.

Once you have composed the letter or postcard in a static information file (Microsoft Word or Publisher; Adobe InDesign) and have a data file (Microsoft Excel) of your intended recipients, you would merge the data file with the static information as a new file and send it to Quinn Graphics for printing, we call this merge up-stream.  

Alternatively you could supply Quinn Graphics with separate files of the static and variable data then we would merge and print them;  we call this merge down-stream.


Mailing Guidelines

USPS Postcard dimensions Min: 3.5 x 5  Max: 4.25 x 6

Quinn Graphics

617.287.5020 (phone)
617.287.3930 (fax)