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This Web page is for internal, unofficial data requests from the Office of the Registrar, University of Massachusetts Boston. Guidelines for the data request process. Please allow 10 business days for processing. All data will be delivered via secure delivery method.
PLEASE NOTE: the Office of the Registrar does not provide "official data" for the purpose of grant applications, press releases, official reporting to outside agencies, etc. Official data is prepared and disseminated by the Office of Institutional Research, Assessment, and Planning :
Office of Institutional Research, Assessment, and Planning
Quinn Administration, 03, 00025
Questions with an asterisk (*) are required.
Email:* (UMB email only)
Purpose of Request:*
Who: Identify the Group of Students You Are Targeting.*
Example: Career code: GRAD, Program Code, CSM-G
Fields: What Information Do You Want Included for Each Student Selected?*
Example: Email, Current Mailing Address, etc., *Please Note: Ethnic/Gender information must be approved by the Office of Diversity and Inclusion* list their email address* email@example.com
If Yes, Approximately When Was the Last Time?* (Year/Month)
How Do You Intend to Use the Information?*
(e.g., do you plan to use the information to track students, send them mailings or contact them via telephone/email? Do you intend to use the data to produce reports about students? To whom would you provide such reports?) Whatever your intention, you are required to detail all uses of the data and attach to this request samples of any mailings you will produce (close-to-final drafts are acceptable as long as the text is in its final state). Note: should you later want to use the data for any other purpose, you MUST get approval from the Registrar's Office. If so, please describe the nature of these updates. Usually, we will suggest that you request updated reports from the Registrar's Office, rather than updating the data yourself.
Who Will Have Access to This Data?* (Print Name/telephone extension)
Please specify their names and UMass affiliations. Note that access must never be given to anyone other than those approved here. Please keep in mind that the Registrar's Office takes its responsibility to protect the confidentiality of UMass students very seriously. We expect you to have sufficient security measures in place to assure us that no information supplied to you by this office will be seen by any but the intended recipients, listed in this field. If any of this is unclear, or you have any questions about security and/or another aspect of the data request process, please feel free to email Valerie Corrente.
Use of the data requested is governed by Federal law (P.L. 93-280 as amended, the "Family Educational Rights and Privacy Act of 1974," also known as FERPA), state statute (G.L. Chapter 66A, the "Fair Information Practices Act"), and University policy (Board of Trustees Document T77-059, "Fair Information Practices Regulations"). Recipients of such data are responsible for compliance with the subject acts, which govern the use and dissemination of educational records, as are those releasing such information.
Signature of Requestor*