Master Academic Calendar
View the Master Academic Calendar in PDF.
NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.
The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).
Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.
AUGUST 2011
SEPTEMBER 2011
OCTOBER 2011
NOVEMBER 2011
DECEMBER 2011
JANUARY 2012
FEBRUARY 2012
MARCH 2012
APRIL 2012
MAY 2012
JUNE 2012
JULY 2012
AUGUST 2012
AUGUST 2011
12 By this date, notification of promotion to senior lecturer from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases
15 By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases
(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/12 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/12) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, chairpersons remind faculty and university librarian reminds librarians to provide materials by 9/15/11 for personnel reviews scheduled during AY 11-12
22 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Spring 2012 charges
25 Summer Session #2 ends
31 Last day of AY 10-11 academic-basis appointments
New Faculty Orientation
SEPTEMBER 2011
01 Effective date for faculty appointments and reappointments commencing Fall 2011
New Faculty “Move-In” Day
05 Holiday (Labor Day)
06 First day of classes
12 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to registrar for Spring 2012 charges
Final day for deans to update Spring 2012 schedule in WISER
13 Add drop ends (except for University College courses)
Request for exception to Board of Trustee policy on required return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/22/12 (NOTE: requests made after this date will normally not be considered)
15 Annual Reports from faculty/librarians to chairpersons/supervisors with appropriate sections completed; chairpersons and supervisors pass reports to personnel committees
Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/22/12 (NOTE: requests made after this date will normally not be considered)
16 Tenure files from chairperson to departmental personnel committees for review
20 Last date to drop a University College course
Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairpersons/department heads to deans/university librarian in cases in which the sabbatical leave ends before 1/22/12
22 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairpersons to deans or department heads to university librarian in cases in which the sabbatical leave ends before 1/22/12
23 Librarian supervisors forward annual reports to associate university librarian
26 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Winter 2012 charges
27 Last date to add a University College course
28 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or university librarian to provost in cases in which the leave ends before 1/22/12
29 Rosh Hashanah (begins at sunset 9/28/11, lasts through nightfall 9/30/11)
30 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from deans/university librarian to provost in cases in which the sabbatical leave ends before 1/22/12
NA grades due to registrar
OCTOBER 2011
07 Personnel committees return annual reports to chair with appropriate sections completed
Chairpersons submit names of faculty scheduled for PMYR during AY 11-12 to deans
08 Yom Kippur (begins at sundown 10/07/11)
10 Holiday (Columbus Day)
11 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/22/12
13 Annual Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson) and from librarians to personnel committee
List of faculty and librarians who are eligible for merit sent from provost to colleges
14 Recommendations regarding tenure from department personnel committee to chairperson
Deans submit names of faculty scheduled for PMYR in AY 11-12 to provost
17 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to bursar for Winter 2012 charges
18 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/22/12
19 Faculty Annual Reports (with signature) returned by faculty to chairpersons
Librarian Annual Reports from personnel committee to university librarian
21 Recommendations regarding award of tenure from chairpersons to deans (for forwarding to college personnel committee)
24 Faculty Annual Reports from chairpersons to deans
25 Librarian Annual Reports from university librarian to librarians for signature
27 Notification from provost to faculty, notifying them of their eligibility for promotion to Senior Lecturer (copy chairs and deans)
28 Annual reports from librarians (with signature) forwarded to university librarian
31 Faculty scheduled for PMYR receive written notification from chairpersons to prepare their statements and submit no later than 01/30/12
NOVEMBER 2011
03 Application for sabbatical leave or leaves of absence for AY 12-13 from faculty to chairpersons and from librarians to associate university librarian
04 Recommendations regarding reappointment to 3rd Probationary Year from chairs to deans
07 Registration for Spring 2012 begins
10 Pass/Fail and Course Withdrawal deadline
11 Holiday (Veteran's Day)
14 Recommendations regarding merit pools A1 (tenure-system faculty and librarians) and A2 (non-tenure system faculty) from department personnel committees to chairpersons
15 Recommendations regarding reappointment to 3rd Probationary Year from deans to provost
17 Eligible lecturers notify chair if they intend to submit promotion materials during AY 11-12
21 Chairs notify deans and provost of lecturers who elected to be reviewed
22 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Summer 2012 charges
24 Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/27/11
28 Classes resume
29 Recommendations regarding reappointment through the 6th Probationary Year from chairpersons to deans (for forwarding to the college personnel committee)
Recommendations regarding faculty & librarian merit pools A1 and A2 from chairpersons to deans
DECEMBER 2011
01 Recommendations regarding sabbatical leaves and leaves of absence for AY 12-13 from chairpersons to deans and from associate university librarian to university librarian
Fall 2012/Spring 2013 schedule of classes available for deans to update in WISER
02 Recommendations regarding tenure from college personnel committee to dean
06 By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/22/12
08 Written notification from librarian to university librarian of intent to submit name for promotion
14 Last day of classes
Departmental requests for continuation of, or changes in, existing lab fees and requests
for establishment of new lab fees from provost to bursar for Summer 2012 charges
15 Study Period
(*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/12) from Delegated Appointing Authority to candidate (with copies to intervening administrators)
16 Final Examination period begins; lasts through 12/22/11
Sabbatical reports from Spring 11 due to provost
23 Emergency snow day (for makeup examinations)
20 Hanukkah begins at sundown
25 Holiday (Christmas)
27 All grades submitted online to registrar
JANUARY 2012
01 Holiday (New Year's Day)
03 Winter session begins
09 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Fall 2012
13 Recommendations regarding tenure from deans to provost
16 Holiday (Martin Luther King Day)
20 Winter session ends
21 Effective end date for Fall 2011 faculty appointments
22 Effective date for faculty appointments and reappointments commencing Spring 2012
23 Classes begin
25 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 11-12 year or on leave in the Spring 2012 semester
27 Recommendation regarding sabbatical leaves and leaves of absence for AY 11-12 from deans to provost and from university librarian to provost
30 Recommendation regarding reappointment through the 6th Probationary Year from college personnel committee to dean
Add/Drop period ends (except for University College courses)
FEBRUARY 2012
01 By this date, faculty scheduled for PMYR submit 2000 word (or less) statement, CV, and any request for professional development support to department personnel committee and chairpersons; chairs provide personnel committees with copies of annual reports and student evaluations
Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from provost to registrar for Fall 2012
Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson to deans or from department heads to university librarian
02 Recommendation regarding promotion to senior rank (without tenure consideration) for faculty from chairpersons to deans (for distribution to college personnel committees)
Materials for librarian promotion file submitted to supervisor
Final day for deans to update Fall 2012 schedule in WISER (final Spring 2013 deadline will be due first week of September)
03 Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson to deans or from department heads to university librarian
Recommendation regarding reappointment to 2nd Probationary Year from departments to deans
Chairpersons receive promotion materials from eligible lecturers
07 Last date to drop a University College course
08 Revised Fall 2012 course schedule from registrar to deans
Chairpersons distribute promotion materials for senior lecturer to departmental personnel committees
10 Requests for exception to Board of Trustee policy on required return from sabbatical leave from deans or university librarian to provost
Recommendations regarding reappointment to 2nd Probationary Year from deans to provost
13 Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from deans or university librarian to provost
14 Last date to add a University College course
17 NA grades due to registrar
Recommendation regarding librarian promotion from supervisor to personnel committee
20 Holiday (Presidents' Day)
21 Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor
27 Recommendation for reappointment through 6th Probationary Year from deans to provost
PMYR recommendations of personnel committee and chairpersons to PMYR faculty and dean
MARCH 2012
01 (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/12) from Delegated Appointing Authority to candidates (with copies to intervening administrators)
07 Recommendation regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from college personnel committee to dean and from library personnel committee to university librarian
Recommendations regarding promotion to senior lecturer from departmental personnel committee to chairpersons
09 Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president
Spring vacation begins after last class; lasts through 03/18/12
12 By this date, all recommendations regarding tenure from provost to chancellor
Recommendations regarding faculty & librarian merit pools A1 and A2 from deans to provost
17 Holiday (Evacuation Day)
19 Classes resume
26 Summer 12 registration begins
27 Recommendations regarding promotion to senior lecturer from chairpersons to dean for distribution to college personnel committee
28 Recommendation for reappointment to 4th or 5th Probationary Year from departments to deans
30 Notification due to faculty or librarians regarding full-year sabbatical leaves or leaves of absence for AY 12-13
APRIL 2012
02 Fall 2012 registration begins
05 Pass/Fail and Course Withdrawal deadline
06 All recommendations regarding tenure from chancellor to president
Passover begins at sundown, 4/06/12; lasts through 4/14/12
Good Friday
12 Recommendations regarding promotion to senior rank (without tenure consideration) for full or part-time faculty from deans and university librarian to provost
13 Recommendations regarding promotion to senior lecturer from college personnel committee to dean
16 Holiday (Patriot's Day)
19 Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs
23 Written notification from faculty member to chairpersons of intent to submit name for promotion to senior rank in AY 12-13
27 PMYR development plans and request for support submitted from faculty to dean
Recommendations for reappointment to 4th or 5th Probationary Years from deans to provost
MAY 2012
01 Deans confirm with chairpersons the names of faculty who will be considered for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 12-13. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities
Notification of reappointment through the 6th Probationary Year to faculty members
03 Deans submit annual PMYR report to provost for PMYR faculty reviewed in AY 11-12
04 Requests for modifications in period of sabbatical leave during AY 12-13 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)
07 By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
Recommendations regarding promotion to senior lecturer from deans to provost
08 Deans notify provost of all faculty personnel reviews scheduled during AY 12-13
09 Classes end
10 Study Period begins; lasts through 5/13/12
14 Final Examination period begins; lasts through 5/18/12
15 Requests for modification in period of sabbatical leave during AY 12-13 from chairpersons to deans or university librarian
18 Requests for modification in period of sabbatical leave during AY 12-13 from deans and university librarian to provost
21 All grades submitted online to registrar
25 Sabbatical reports from Fall 11 due to provost
28 Holiday (Memorial Day)
29 Summer Session #1 begins
JUNE 2012
01 COMMENCEMENT
07 Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)
12 Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting
By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave
17 Holiday (Bunker Hill Day)
19 Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 12-13
JULY 2012
02 Colleges tell Graduate Dean the names/changes to GPD lists
04 Holiday (Independence Day)
12 Summer Session #1 ends
16 Summer Session #2 begins
AUGUST 2012
10 By this date, notification of promotion to senior lecturer from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases
15 By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases
(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/13 from Delegated Appointing Authority to candidates
(*) Deadline for notification of Expiration of Appointment (8/31/13) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees
By this date, chairpersons remind faculty and university librarian reminds librarians to provide materials by 9/14/12 for personnel reviews scheduled during AY 12-13
20 Departmental requests for continuation of, or changes in, existing lab fees and requests for establishment of new lab fees from colleges to provost for Spring 2013 charges
23 Summer Session #2 ends
31 Last day of AY 11-12 academic-basis appointments
Everything You Need to Know About Commencement
The 2012 Commencement is Friday, June 1. Get information on caps, gowns, tickets, parking, and photography. Read More
