Office of the Registrar

Graduation

Dear Student,

Congratulations! You have worked diligently to reach this point, and myself, as well as my staff would like to commend you on all of your academic accomplishments thus far. Now you are faced with the final (and easiest) step to achieve your degree: applying for graduation. Below you will find all of the tools and information necessary to complete that task.

Don’t stop now! You started on track, and stayed on track. Now let’s finish on track together.

The entire Registrar’s Office looks forward to having you amongst our prestigious alumni.

There is no substitute for hard work. –Thomas Edison

Sincerely,

David Cesario

Registrar

Students may apply for one of three graduation dates: May/June, August, or December.

Please visit the commencement website for information about the ceremonies.

Declaration Deadlines for Undergraduate and Graduate Students:

All students (undergraduate or graduate) must declare their intention to graduate by the following deadlines:

To graduate in May 2016: You must file by March 11, 2016

To graduate in August 2016: You must file by March 11, 2016

To graduate in December 2016: You must file by October 28, 2016

All students must file for graduation. There are different procedures depending on if you are an undergraduate or graduate student. Follow the instructions below based on your degree status: 

Undergraduate Students

Graduate Students

Undergraduates students are eligible to apply to graduate once they have reached 90 credits. Applying for graduation assumes you will have completed all of the university and major requirements as outlined by your degree program by the term you selected. You must declare by the dates listed above through the WISER system.

Meet with your advisor to review your degree audit or transcript to determine if you are on track to successfully complete the requirements. If you have questions or concerns about whether your degree requirements are completed you can make an appointment in the Registrar’s Office with a Graduation Specialist.

How to apply for graduation

 All graduate students must apply to graduate.  Applying for graduation assumes that you intend to finish all of the university and major requirements as outlined by your degree program, by the term you selected.  You must apply for graduation through the WISER system, and complete the applicable  Degree Application for your program by the dates listed above. The Degree Application must be submitted to the Registrar’s Office. We will secure the signature of your Graduate Program Director.

Theses and Dissertation binding deadlines  and information

 

               How to apply for graduation

IMPORTANT REMINDERS:

  • Review a current degree audit or transcript to ensure that you have met all university, degree, major, and minor requirements.
  • All incomplete "INC” and blank grades on your record must a grade by the end of the term you plan to graduate.
  • Clear all financial obligations to the university.
  • Please check with the Office of Financial Aid to meet any requirements relating to your aid or loans.
  • Confirm that your mailing address and phone number are current in the WISER system.

Below are common questions that students have regarding graduation and commencement. 

FAQ:

Undergraduate Students: 

Should I apply for graduation?

  • All undergraduates are eligible to declare their intent to graduate once they have reached 90 credits. Applying for graduation assumes you will have completed all of the university and degree requirements as outlined by your major, minor, concentration or program of study by the end of the term you selected.

  • Review a current degree audit or transcript to ensure that you will meet all university, degree, major, minor and concentration requirements by your desired graduation date.

  • You should plan to meet with your advisor to review your degree audit or transcript to determine if you are on track to successfully complete your requirements.

  • Make sure that all incomplete "INC” and blank grades on your record have been replaced with a grade by the end of the term you plan to graduate.

  • To access your degree audit, go to WISER.

When should I apply?

  • You must apply for a graduation by the dates listed above.

How do I apply for graduation?

  • You must apply to graduate using the WISER system.

  • Make sure you check with financial aid to meet any requirements relating to your aid or loans.

  • Make sure your mailing address and phone number are current in the WISER system.

I am not currently attending, but would like to file for graduation. How do I do this?

  • If you are an inactive student, you must apply to graduate using either the Graduation Application Form available in the Registrar’s Office, or via email from your UMass Boston email account. If you no longer have access to your UMass Boston account, then you have to scan and email a signed request form from a personal email account stating your contact information (name, UMass Boston ID number or date of birth), and your date of planned graduation. You may send your email to ugrad@umb.edu

Is there a fee for commencement?

  • Yes. All students must pay the commencement fee regardless of whether or not they attend the ceremony. The fee is listed on the Bursar’s website.

I do not plan on attending the commencement ceremony. Do I still have to apply for graduation and pay the commencement fee?

  • Yes. All students must apply for graduation and pay the commencement fee in order to complete their degree requirements, have their degree awarded, and receive their diploma. Attending commencement is not mandatory.

Can I file for graduation and still take classes in an upcoming semester?

  • No. You must file for graduation when you think all of your coursework will be completed. By filing for graduation, you are not allowed to pre­register for classes after your intended graduation date.

What happens after I file for graduation?

  • All undergraduate records for applicants who filed for graduation are sent to their major and minor departments after the application deadline for review. Students will be notified by the departments prior to commencement if they are missing any major, minor, concentration, certificate or program of study requirements.

What happens after my department reviews my record?

  • Your record will then be reviewed by the graduation specialists in the Registrar’s Office once the semester ends and all grades have been submitted by your faculty. Those specialists will ensure that you have fulfilled all university requirements for graduation. This includes academic, financial and, administrative requirements. 

What are my academic requirements? 

  • You must complete all of the course work for every major, minor, program of study, track, certificate, and concentration that you have declared.

  • You must complete all of the general education requirements, residency requirements, and the required grade point average for your university and your college. 

  • You must have earned at least 120 credits. Nursing BSN students must earn 123 credits. 

  • You must have completed the Writing Proficiency requirement of your college.

  • UMass Boston second degree students must have earned an additional 30 credits in residency.

  • All coursework must have grades. Any INC or blank grades will prevent you from graduating regardless of whether or not you need the class.

  • We strongly encourage students to regularly check their degree audits or transcripts to make sure all of the above requirements have been met. 

What are my administrative and financial requirements?

  • Administrative requirements include: borrowed library books, electronic equipment, and sports equipment. All borrowed university property must be returned to the appropriate place, and any penalty late fees associated with any over­due library books and equipment need to be paid.

  • Financial requirements include: full payment of all your university bill, completion of online Loan Exit Counseling at Online Loan Services for loans which have been taken, payment of parking violations, and payment of any and all fees and co­pays with Health Services.

  • Please note: all over/past due notices will appear in WISER under the "Holds" section. Please make sure you are checking WISER account regularly.

How will I know when or if my degree has been awarded?

  • You can log onto WISER and run an unofficial transcript to see if your degree has been awarded. It will be printed at the bottom of the transcript.

How will I know if I did not graduate?

  • A denial e­mail will be sent to your UMass Boston e­mail address and your personal e­mail address explaining why your degree was not awarded. The e­mail will also explain how to change your degree date, or the outstanding requirements on your record and how to apply for a new degree date.

Graduate Students

The process for applying for graduation is different for graduate students. 

Should I apply for graduation?

  • All graduate students are eligible to apply for graduation during their final semester of degree work. Applying for graduation assumes you will have completed all of the university and degree requirements as outlined by your major program by the end of the term you selected.

How do I apply for graduation?

Applying to graduate is a two-step process.

  1. Apply for graduation through WISER
  2. Complete the degree application form found HERE
  • Please follow the instructions on the application and make sure it is completed thoroughly to prevent processing delays.
  • You can drop off, email, or fax your completed degree application with an unofficial transcript to the Graduation Team in the Registrar's Office. Email:graduate.records@umb.edu. Fax: 617.287.6242.

What are the deadlines to apply?

  • You must apply for graduation by the dates listed at the top of the page.

Is there a fee to apply?

  • Yes. All students must pay the commencement fee regardless of whether or not they attend the ceremony. The fee is listed on the Bursar’s website

I am not currently attending or am in inactive status. Can I still file for graduation?

  • No. All graduate degree students must maintain active status. If you are not an active student. Please contact the Registrar’s Office at 617.287.6200 to inquire about readmission.

I turned in my degree application; what happens next?

  • You will receive a confirmation e­mail from the Graduation Team once your degree application is processed. This confirmation explains what happens next, and has important information about the graduation timeline.
  • If there is a problem processing your degree application you will be e­mailed immediately to fix the issue so we can continue to process your degree application.
  • After the filing deadline, your degree application is then forwarded to the Graduate Program Director for review and signature. Once your degree application comes back signed by your Graduate Program Director (GPD), the commencement fee will be applied to your record by the Bursar's Office. 

What happens after my college reviews my record? 

  • Your record will then be reviewed by the Graduation Specialists in the Registrar’s Office once the semester ends and all grades have been submitted by your faculty. Those specialists will look to ensure that you have fulfilled all university requirements for graduation. This includes academic, financial, and administrative requirements.

When will my degree be awarded?

  • The awarding of degrees is dependent on all current semester grades being submitted on time by faculty and all of your other requirements being met on time.
  • We cannot award degrees prior to the conferral date. It takes approximately four(4) weeks to award all graduate degrees. All academic, and administrative, and financial requirements must be met by the conferral date.

What are my academic requirements?

  • Earn a minimum grade point average (GPA) of 3.0.
  • Meet all major or certificate requirements as outlined by your program must be met.
  • All coursework must have grades. Any INC/Y grades will prevent you from graduating regardless of whether or not you need the class.
    • Dissertation/Thesis bound (if applicable). 

What are my administrative and financial requirements?

  • Administrative requirements include: borrowed library books, electronic equipment, and sports equipment. All borrowed university property must be returned to the appropriate place, and any penalty late fees associated with any over­due library books and equipment need to be paid.
  • Financial requirements include: full payment of all your university bill, completion of online Loan Exit Counseling at Online Loan Services for loans which have been taken, payment of parking violations, and payment of any and all fees and co­pays with Health Services.
  • Please note: All over/past due notices will appear in WISER under the "Holds" section so make sure you are checking your WISER account regularly.

How will I know when or if my degree has been awarded?

  • You can log onto WISER and run an unofficial transcript to see if your degree has been awarded. It will be printed at the bottom of the transcript.

How will I know if I did not graduate?

  • A denial e­mail will be sent to your UMass Boston e­mail address and your personal e­mail address explaining why your degree was not awarded. E­mail will also explain how to change your degree date, or the outstanding requirements on your record and how to apply for a new degree date.

Commencement

UMass Boston holds the commencement ceremonies once per year where we recognize three conferral dates: Fall of the previous year, Spring, and Summer of the current year. Commencement ceremonies are for all students both undergraduate and graduate, who have complied with the university procedures and plan to complete their degree by those conferral dates. 

Can I attend a commencement ceremony and finish my coursework later?

  • A commencement ceremony is intended to celebrate students who have officially graduated in the preceding fall, and are applied to graduate in the spring and summer semesters of the current year. You may attend the ceremony if you fall into one of these groups.
  • Participating in a commencement ceremony is not the same as graduating. You will officially graduate once all degree requirements have been met. If you have not completed all degree requirements by the end of your applied graduation term, you will need to change your graduation date.

I am receiving a certificate; can I attend commencement?

  • Certificate students do not attend a commencement ceremony. Certificates are usually distributed within the department awarding the certificate. 

Where do I get information about the ceremonies, tickets, caps and gowns, etc?

  • The Office of University Events and Ceremonies manages the ceremonies and organizes cap and gown pick up. They cannot start notifying students about the ceremonies until AFTER the filing deadline. Students can find information on the website: www.umb.edu/commencement. It is updated as details are finalized, or you can call the Office of University Events and Ceremonies at 617-287-5313. External vendors handle the photos and rings; Info about those are also on the (commencement website).

Can I get extra tickets?

  • The number of tickets a student receives is determined by the Office of University Events and Ceremonies based on seating at the location and the number of students graduating. There is no procedure to request extra tickets. 

Diplomas and Transcripts

When will I receive my diploma?

  • Diplomas are mailed out ­10 weeks after the conferral date you applied for, assuming that you have met all of the requirements listed above. The diplomas are mailed directly from the diploma company to your mailing address. To ensure delivery make sure all contact info is up to date in WISER and if you are moving set up the appropriate mail forwarding services with your post office.

What happens if I don’t receive my diploma?

  • If you do not receive your diploma after 10 weeks from the day it was ordered you can check with the Registrar’s Office to see if it was returned to us. At that time, you can request a re­order. Contact ugrad@umb.edu for undergraduate students and graduate.records@umb.edu for graduate students.

How do I prove I graduated?

  • The official way to prove degree conferral is to request transcript. Official transcripts can be ordered by following the instructions here: https://www.umb.edu/registrar/grades_transcripts/requesting_transcripts.

  • You can check the status of your graduation review by running an unofficial transcript­­. On the last page it will say “Degree Awarded” if your review has been completed. If there is no degree awarded, then we have not completed your record review. In certain extenuating circumstances, you can request a letter stating your status by contacting the graduation staff at ugrad@umb.edu for undergraduate students and graduate.records@umb.edu for graduate students.

Will my diploma show my major on it? 

  • The University of Massachusetts Boston diploma only states the type of degree earned such as master's or bachelor degree, your date of degree conferral, and university honors if applicable. Your major, minor, program of study, honors etc. are shown on your transcript. If you need to show what major your degree is in then please request an official transcript by following the instructions at https://www.umb.edu/registrar/grades_transcripts/requesting_transcripts

I am a double undergraduate major. Will I get two(2) diplomas?

  • No, you are receiving one degree. Your diploma will reflect the highest level of your degree: either a bachelor of science or arts. Your transcript will indicate all of your majors.

I am completing a five(5) year degree. Will I get two(2) diplomas?

  • Yes, you will receive both an undergraduate and graduate diploma once both degrees have been conferred. To complete work on the graduate degree, five(5) year programs must be completed simultaneously.

How do I know if I received University Honors (Latin Honors)? (undergraduate students only)

  • Latin Honors will reflect on the official transcript and diploma. In order to qualify for Latin Honors, your overall grade point average must meet the minimum GPA requirements. 

    • To qualify, your grade point average (GPA) must be

      • 3.75 and above: Summa Cum Laude

      • 3.5­-3.74: Magna Cum Laude

      • 3.30-­3.49: Cum Laude

Can I change my name on my diploma?

  • The name on your diploma is your primary name as listed at the university. Any changes to your name must be made prior to graduation and ordering of the diploma. Once the diploma is ordered no name changes will be made. 

Other

What happens if I don’t complete my course work, or have any administrative issues outstanding after commencement?

  • Students must meet all academic degree requirements and all administrative requirements to graduate. (see above) If you have anything outstanding you will be notified by the graduation staff and will have to re­file for an upcoming graduation date.

Can I take courses after I graduate to improve my GPA?

  • No. After you have graduated, your record is sealed. No changes will be made. You may not repeat or re­take any classes that are part of your record.

My original diploma got lost. How do I order a duplicate diploma? How long does it take to get one?

  • If you have questions regarding ordering a copy of your diploma, you must contact Alumni Relations.