Event Planning Guide

Below is a step by step guide to help you plan and coordinate a successful event at UMass Boston.

Step 1 | Reserve Event Location(s) and equipment in 25Live

Step 2 | Review Categories of Use, Scheduling Privileges and Fee Schedule

All activities scheduled in university spaces fall within one of the following categories:

If you fall into the second or third priority categories, fees will apply. Event Services will provide you with a cost proposal and event contract. 

Step 3 | Arrange Event Logistics

Below are items you may need to procure before your event:

Depending on the needs of your event additional staff services may be required. These services may include grounds keeping, cleaning, and safety. Event Services can coordinate with these departments on your behalf. Charges for services may apply.

Step 4 | Finalize and Confirm Event Details

Review your event confirmation and verify the following:

If at any time you have questions, please contact Event Services. We are happy to help walk you through the event planning process.

Review scheduling policies

Learn more about the reservation process
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Reserve event space in 25Live

Submit an event or meeting request
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Non-University clients

Learn more about events at UMass Boston
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