UMass Boston

Staff Onboarding

Onboarding process document

The Division of Student Affairs at UMass Boston has an onboarding process for all new full-time and part-time employees (not student workers). As part of the onboarding process, matches help to figure out who may have a better connection to start with than without the information and match. Matches also help new employees to meet more people around campus, than they normally would on their own. Actual experiences have shown that this helps the new staff member to become more accustomed to the division and campus quicker. The mentor/mentee process is optional to all new employees.

Retention, Onboarding, and Recognition (R.O.A.R.) Committee 

  • Janet Wolk (Co-chair)

  • Phillip Begeal (Co-chair)

  • Erin Cikacz (Member)

  • Shawn DeVeau (Member)

  • Jennifer Maitino (Member)

  • Vivian Wang (Member)

  • Michael Metzger (Assessment Consultant)

DSA Onboarding Mentors 

  • Chuck Henriques 

  • Jennifer Maitino

  • Mike Metzger

  • John Sears 

  • Ashley Stoops

  • Janet Wolk

Onboarding Checklist

**Please note that there may be delays in some of the requests below if an employee ID has not been generated yet. We recommend that you encourage the new employee to schedule an appointment with HR to complete their I-9 as soon as they are able. Until the new employee's full pre-employment packet is completed, the new employee's ePAF will not be executed by HR.**

Notify SATS (Applies to Everyone):

Please notify Student Affairs Technology Services via SATS@umb.edu of the name, area, and planned start date for an employee.

Administration & Finance Access Requests:

  • UMass Bank Card Request
    • Click on this link to email the Director, F&A.
  • CON-15 Form Request for Access to Financial Applications
    • Complete this form and email it to the Director, F&A for review, if your new employee requires any of the following access:
      • BuyWays Shopper Access
      • BuyWays Bank Card Audit Uploads
      • Bank Card Reconciliation
      • Bank Card User Proxies
      • Employee Expense Reimbursements
      • SUMMIT Finance
  • HRDirect Access Request Form
    • Complete this form and email it to the Director, F&A for review, if your new employee requires any of the following access:
      • Department Manager
      • Department Timekeeper
      • Time Approver
      • ePAF Initiator 

Information Technology Request:

If applicable to you, the following access request form should be completed by the department head and emailed directly to the Division of Student Affairs, Director of Information Systems & Technology.

Other Requests: