Academics

Master Academic Calendar

View the Master Academic Calendar in PDF.

NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.

The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).

Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.


JUNE 2016
JULY 2016
AUGUST 2016

SEPTEMBER 2016
OCTOBER 2016
NOVEMBER 2016
DECEMBER 2016
JANUARY 2017
FEBRUARY 2017
MARCH 2017
APRIL 2017
MAY 2017
JUNE 2017
JULY 2017
AUGUST 2017

JUNE 2016

06   Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

15   Recommendation for emeritus status from department to dean

20   Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 16-17

By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave

24   Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

30   Summer Session I (CE1) ends

JULY 2016

01   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

05   Summer Session II (CE4) begins

14   Summer Session I (CE2) ends

15   Recommendation for emeritus status from dean to provost

18   Summer Session II (CE5, CE6) begins

28   Summer Session I (CE3) ends

AUGUST 2016

01   Dean of university libraries notifies librarians of impending major personnel reviews scheduled during AY 16-17

04   Summer Session II (CE4 and CE5) end

15   By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/17 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/17) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

By this date, chairpersons remind faculty to provide materials by 9/12/16 for personnel reviews scheduled during AY 16-17

25   Online and Summer Session II (CE6) end

31   New Faculty Orientation (ends 9/1/16)

Last day of AY 15-16 academic-basis appointments

SEPTEMBER 2016

01   Effective date for faculty academic appointments and reappointments commencing Fall 2016

05   Holiday (Labor Day)

06   First day of classes

07   Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/21/17 (NOTE: requests made after this date will normally not be considered)

Chairs receive materials from tenure system faculty for personnel reviews scheduled during AY 16-17 and confirm to dean the faculty members being reviewed

09   Final day for deans to update Spring 2017 schedule in WISER

12   Annual reports forwarded from librarians to immediate supervisor with appropriate sections completed

13   Add/drop ends (except for College of Advancing and Professional Studies courses)

15   Annual Reports from faculty to chairperson/supervisor with appropriate sections completed; chairpersons and supervisors pass reports to personnel committee

Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairperson/department head to dean in cases in which the sabbatical leave ends before 1/21/17

Promotion files for rank of Professor (without tenure consideration) from chairperson to departmental personnel committees

16   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean in cases in which the sabbatical leave ends before 1/21/17

19   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

21   Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost in cases in which the leave ends before 1/21/17

23   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from dean to provost in cases in which the sabbatical leave ends before 1/21/17

NA grades due to registrar

26   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

30   Librarian Annual Reports returned to librarians for their signatures/comments

OCTOBER 2016

01   No later than October 1st of each year, the department personnel committee and the dean shall disseminate to the bargaining-unit members the principles upon which merit awards will be decided for Pools A and B, respectively. These principles relate to the AFRs and merit processes that will follow the academic year that the October 1st notification falls within.   

02   Rosh Hashanah (begins at sunset 10/02/16, lasts through nightfall 10/04/16)

03   Recommendation for emeritus status from department chair and dean submitted to the provost by this date

05   Personnel committees return Annual Faculty Reports to chair with appropriate sections completed

Librarian Annual Reports from librarians provided to Library Personnel Committee with comments of supervisor

06   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/21/17

10   Holiday (Columbus Day)

11   Yom Kippur (begins at sundown 10/11/16, lasts through nightfall 10/12/16)

12   Recommendations regarding tenure from department personnel committee to chairperson

13   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/21/17

Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)

15   Undergraduate Student Open House

17   Recommendations regarding tenure from chairperson to dean for distribution to college personnel committee

19   Annual Faculty Reports (with signature) returned by faculty to chairpersons

Transfer Student Open House

21   Annual Faculty Reports from chairpersons to deans

24   Librarian Annual Reports from personnel committee to dean for reviews/comments

28   Application for sabbatical leave or leaves of absence for AY 17-18 from faculty to chairperson and from librarian to associate dean of university libraries

Recommendations regarding reappointment to 3rd Probationary Year from chair to dean

NOVEMBER 2016

07   Registration for Spring/Winter 2017 begins

Librarian Annual Reports from dean of university libraries to librarians for final signature/comments

10   Librarian Annual Reports (with final signature) forwarded to dean of university libraries

Recommendations regarding merit pool A from department personnel committee to chairperson

Recommendations regarding reappointment to 3rd Probationary Year from dean to provost

11   Holiday (Veteran's Day)

18   Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from chairperson to dean for distribution to the college personnel committee

21   Recommendations regarding sabbatical leaves and leaves of absence for AY 17-18 from chairperson/associate dean of university libraries to dean

22   Recommendations regarding tenure from college personnel committee to dean

23   Pass/Fail and Course Withdrawal deadline

24   Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/27/16

28   Classes resume

DECEMBER 2016

01   Fall 2017 schedule of classes available for deans to update in WISER

By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/21/17

Written notification from librarian to dean of intent to submit name for promotion

14   Last day of classes

15   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/17) from Delegated Appointing Authority to candidate (with copies to intervening administrators)

Study Period

16   Final Examination period begins; lasts through 12/22/16

Sabbatical reports from Spring 16 due to provost

23   Emergency snow day (for make-up examinations)

24   Hanukkah (begins at sundown)

25   Holiday (Christmas)

28   All grades submitted online to registrar

JANUARY 2017

01   Holiday (New Year's Day)

03   Winter session begins

Notification of emeritus status from provost to retired faculty member, dean, and department chair

06   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

10   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

11   Recommendations regarding tenure from dean to provost

16   Holiday (Martin Luther King Day)

17   Promotion files for rank of Professor (without tenure consideration) from department personnel committee to department chair

20   Winter session ends

Recommendation regarding sabbatical leaves and leaves of absence for AY 17-18 from dean to provost

21   Effective end date for Fall 2016 faculty appointments

Emergency Snow Day (for make-up examinations)

22   Effective date for faculty appointments and reappointments commencing Spring 2017

23   Spring 2017 classes begin

Chair receives materials from non-tenure track faculty for personnel reviews scheduled during AY 16-17 and confirms to dean the faculty members being reviewed

26   Non-tenure track faculty promotion files from chairperson to departmental personnel committee

27   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 16-17 year or on leave in the Spring 2017 semester

Materials for librarian promotion file submitted to supervisor

30   Add/Drop period ends (except for College of Advancing and Professional Studies courses)

FEBRUARY 2017

01   Recommendation regarding reappointment to 2nd Probationary Year from department to dean

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from chairperson to dean for distribution to college personnel committee

02   Recommendation regarding reappointment through the 6th Probationary Year (Fourth Year Review) from college personnel committee to dean

03   Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson or department head to dean

By this date, faculty scheduled for PMYR submit 2000 word (or less) statement and CV to department personnel committee and chairperson, and chairperson provides personnel committee with annual reports and student evaluations for PMYR faculty

Chairs provide personnel committees with copies of annual reports and student evaluations

Final day for deans to update Fall 2017 schedule in WISER

06   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean

07   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

08   Recommendations on reappointment to 2nd PY from dean to provost

10   Recommendations regarding librarian promotion from supervisor to library personnel committee

Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost

14   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

16   Non-tenure track promotion files from department personnel committee to department chair

17   Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from dean to provost

NA grades due to registrar

20   Holiday (Presidents' Day)

24   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor

MARCH 2017

01   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/17) from Delegated Appointing Authority to candidates (with copies to intervening administrators)

Spring 2018 schedule of classes available for deans to update in WISER

02   Recommendation for reappointment through 6th Probationary Year (Fourth Year Review) from dean to provost

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from college personnel committee to dean

03   PMYR recommendations of personnel committee and chairperson to PMYR faculty and dean

06   Recommendations regarding non-tenure track faculty promotions from chairperson to dean for distribution to college personnel committee

10   Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president

Recommendations regarding librarian promotion from personnel committee to dean

12   Spring break begins after last class; lasts through 03/19/17 (Sunday to Sunday) CAPS courses do meet on Saturday, 3/11/17, but do not meet on Saturday, 3/18/17

13   By this date, all recommendations regarding tenure from provost to chancellor

20   Classes resume

27   Recommendation for reappointment to 4th or 5th Probationary Year from department to dean

APRIL 2017

03   Notification due to faculty or librarians regarding sabbatical leaves or leaves of absence for AY 17-18

Summer 16 registration begins; Fall 17 registration begins

10   Passover (begins at sundown, 4/10/17, lasts through nightfall 4/18/17)

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from dean to provost

Recommendations regarding non-tenure track faculty promotions from college personnel committee to dean

Recommendations regarding library promotions from dean of university libraries to provost

14   All recommendations regarding tenure from chancellor to president

Good Friday

17   Holiday (Patriot's Day)

18   Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs

20   Pass/Fail and Course Withdrawal deadline

24   Recommendations for reappointment to 4th or 5th Probationary Years from dean to provost

PMYR development plans, if needed, submitted from faculty to dean

26   Written notification from tenured faculty member to chairperson of intent to submit name for promotion to professor in AY 17-18

MAY 2017

01   Requests for modifications in period of sabbatical leave during AY 17-18 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)

02   Notification of reappointment through the 6th Probationary Year (Fourth Year Review) to faculty members

04   Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 17-18. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities

08   Dean submits annual PMYR report to provost for PMYR faculty reviewed in AY 16-17

10   Classes end

Requests for modification in period of sabbatical leave during AY 17-18 from chairperson/department head to dean

Written notification from non-tenure track faculty member to chairperson of intent to submit name for promotion to senior rank in AY 17-18

11   Study Period begins; lasts through 5/12/17

12   Deans notify provost of all faculty personnel reviews scheduled during AY 17-18

13   Final Examination period begins; lasts through 5/19/17 (Saturday to Friday)

15   Requests for modification in period of sabbatical leave during AY 17-18 from dean to provost

Recommendations regarding non-tenure track faculty promotions from dean to provost

22   Sabbatical reports from Fall 16 due to provost

25   GRADUATE COMMENCEMENT

26   UNDERGRADUATE COMMENCEMENT

All grades submitted online to registrar

29   Holiday (Memorial Day)

30   Summer Session I (CE1, CE2, CE3) and online begin

JUNE 2017

19   Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 17-18

By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave

23   Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

29   Summer Session I (CE1) ends

JULY 2017

03   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

05   Summer Session II (CE4) begins

13   Summer Session I (CE2) ends

17   Summer Session II (CE5, CE6) begins

27   Summer Session I (CE3) ends

AUGUST 2017

01   Dean of University Libraries notifies librarians of impending major personnel reviews scheduled during AY 17-18

03   Summer Session II (CE4 and CE5) end

15   By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/18 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/18) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

By this date, chairpersons remind faculty to provide materials by 9/06/17 for personnel reviews scheduled during AY 17-18

24   Online and Summer Session II (CE6) end

31   Last day of AY 16-17 academic-basis appointments

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  • Office of the Provost and Vice Chancellor for Academic Affairs
    617.287.5600
    provostcomm@umb.edu