Master Academic Calendar

View the Master Academic Calendar in PDF.

NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.

The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).

Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.

JULY 2018
AUGUST 2018

SEPTEMBER 2018
OCTOBER 2018
NOVEMBER 2018
DECEMBER 2018
JANUARY 2019
FEBRUARY 2019
MARCH 2019
APRIL 2019
MAY 2019
JUNE 2019
JULY 2019
AUGUST 2019

 

JULY 2018

01   Summer Session II (CE4) begins

03   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

12   Summer Session I (CE2) ends

16   Summer Session II (CE5, CE6) begins

26   Summer Session I (CE3) ends

AUGUST 2018

01   Dean of university libraries notifies librarians of impending major personnel reviews scheduled during AY 18-19

02   Summer Session II (CE4 and CE5) end

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators; this deadline may be extended in certain cases

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/19 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/19) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty to provide materials by 9/05/18 for personnel reviews scheduled during AY 18-19

23   Online (CEO) and Summer Session II (CE6) end

29   New Faculty Orientation (ends 8/30/18)

31   Last day of AY 17-18 academic-basis appointments

SEPTEMBER 2018

01   Effective date for faculty academic appointments and reappointments commencing Fall 2018

03   Holiday (Labor Day)

04   First day of classes

05   Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/26/19 (NOTE: requests made after this date will normally not be considered)

Chairs receive materials from tenure system faculty for personnel reviews scheduled during AY 18-19 and confirm to dean the faculty members being reviewed

07   Final day for deans to update Spring 2019 schedule in WISER

09   Rosh Hashanah (begins at sunset 9/9/18, lasts through nightfall 9/11/18)

10   Annual reports forwarded from librarians to immediate supervisor with appropriate sections completed

11   Add/drop ends (except for College of Advancing and Professional Studies courses)

13   Annual Reports from faculty to chairperson/supervisor with appropriate sections completed; chairpersons and supervisors pass reports to personnel committee

Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairperson/department head to dean in cases in which the sabbatical leave ends before 1/26/19

Promotion files for rank of Professor (without tenure consideration) from chairperson to departmental personnel committees

Tenure files from chairperson to department personnel committee for review

14   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean in cases in which the sabbatical leave ends before 1/26/19

17   Last date to add/drop a College of Advancing and Professional Studies course for 100% refund

18   Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost in cases in which the leave ends before 1/26/19

Yom Kippur (begins at sundown 9/18/18, lasts through nightfall 9/19/18)

21   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from dean to provost in cases in which the sabbatical leave ends before 1/26/19

NA grades due to registrar

24   Last date to add/drop a College of Advancing and Professional Studies course for 50% refund

28   Librarian Annual Reports returned to librarians for their signatures/comments

OCTOBER 2018

01   No later than October 1st of each year, the department personnel committee and the dean shall disseminate to the bargaining-unit members the principles upon which merit awards will be decided for Pools A and B, respectively. These principles relate to the AFRs and merit processes that will follow the academic year that the October 1st notification falls within.  

03   Personnel committees return Annual Faculty Reports to chairperson with appropriate sections completed

Librarian Annual Reports from librarians provided to Library Personnel Committee with comments of supervisor

04   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/26/19

08   Holiday (Columbus Day)

10   Recommendations regarding tenure from department personnel committee to chairperson

11   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/26/19

Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)

15   Recommendations regarding tenure from chairperson to dean for distribution to college personnel committee

17   Annual Faculty Reports (with signature) returned by faculty to chairpersons

19   Annual Faculty Reports from chairpersons to deans

22   Librarian Annual Reports from personnel committee to dean for reviews/comments

26   Applications for sabbatical leaves or leaves of absence for AY 19-20 from faculty to chairperson and from librarian to associate dean of university libraries

Recommendations regarding reappointment to 3rd Probationary Year from chair to dean

NOVEMBER 2018

05   Registration for Spring/Winter 2019 begins

Librarian Annual Reports from dean of university libraries to librarians for final signature/comments

09   Librarian Annual Reports (with final signature) forwarded to dean of university libraries

12   Holiday (Veteran's Day observed)

13   Recommendations regarding reappointment to 3rd Probationary Year from dean to provost

16   Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from chairperson to dean for distribution to the college personnel committee

19   Pass/Fail and Course Withdrawal deadline

Recommendations regarding sabbatical leaves and leaves of absence for AY 19-20 from chairperson/associate dean of university libraries to dean

20   Recommendations regarding tenure from college personnel committee to dean

22   Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/25/18

26   Classes resume

30   Fall 2019 schedule of classes available for deans to update in WISER

By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/26/19

Written notification from librarian to dean of intent to submit name for promotion

DECEMBER 2018

02   Hanukkah (begins at sundown)

14   Last day of classes

15   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/19) from Delegated Appointing Authority to candidate (with copies to intervening administrators)

Final Examination period begins; lasts through 12/21/18

17   Sabbatical reports from Spring 18 due to provost

22   Emergency snow day (for make-up examinations)

25   Holiday (Christmas)

28   All grades submitted online to registrar

JANUARY 2019

01   Holiday (New Year's Day)

07   Winter session begins

Last date to add/drop a College of Advancing and Professional Studies course for 100% refund

10   Recommendations regarding tenure from dean to provost

11   Last date to add/drop a College of Advancing and Professional Studies course for 50% refund

12   Emergency Snow Day

16   Promotion files for rank of Professor (without tenure consideration) from department personnel committee to department chair

19   Emergency Snow Day

21   Holiday (Martin Luther King Day)

22   Recommendation regarding sabbatical leaves and leaves of absence for AY 19-20 from dean to provost

25   Winter session ends

Materials for librarian promotion file submitted to supervisor

Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 18-19 year or on leave in the Spring 2019 semester

26   Effective end date for Fall 2018 faculty appointments

Emergency Snow Day

27   Effective date for faculty appointments and reappointments commencing Spring 2019

28   Spring 2019 classes begin

Chair receives materials from non-tenure track faculty for personnel reviews scheduled during AY 18-19 and confirms to dean the faculty members being reviewed

31   Non-tenure track faculty promotion files from chairperson to departmental personnel committee

FEBRUARY 2019

01   Winter 2019 grades are due online

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from chairperson to dean for distribution to college personnel committee

Recommendation regarding reappointment to 2nd Probationary Year from department to dean

Recommendation regarding reappointment through the 6th Probationary Year (Fourth Year Review) from college personnel committee to dean

Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson or department head to dean

04   Add/Drop period ends (except for College of Advancing and Professional Studies courses)

05   department personnel committee and chairperson, and chairperson provides personnel committee with annual reports and student evaluations for PMYR faculty

Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean

06   Final day for deans to update Fall 2019 schedule in WISER

07   Recommendations on reappointment to 2nd Probationary Year from dean to provost

08   Recommendations regarding librarian promotions from supervisor to library personnel committee

Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost

11   Last date to add/drop a College of Advancing and Professional Studies course for 100% refund

15   Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from dean to provost

NA grades due to registrar

18   Holiday (Presidents' Day)

21   Non-tenure track promotion files from department personnel committee to department chair

22   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor

26   Last date to add/drop a College of Advancing and Professional Studies course for 50% refund

MARCH 2019

01   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/19) from Delegated Appointing Authority to candidates (with copies to intervening administrators)

Spring 2020 schedule of classes available for deans to update in WISER

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from college personnel committee to dean

Recommendation for reappointment through 6th Probationary Year (Fourth Year Review) from dean to provost

04   PMYR recommendations of personnel committee and chairperson to PMYR faculty and dean

08   Recommendations regarding librarian promotions from personnel committee to dean of university libraries

Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president

10   Spring break begins; lasts through 03/17/19 (Sunday to Sunday) CAPS courses do meet on Saturday, 3/09/19, but do not meet on Saturday, 3/16/19

11   Recommendations regarding non-tenure track faculty promotions from chairperson to dean for distribution to college personnel committee

By this date, all draft recommendation letters regarding tenure from provost to chancellor

18   Classes resume

25   Recommendation for reappointment to 4th or 5th Probationary Year from department to dean

APRIL 2019

01   Notification to faculty and/or librarians regarding sabbatical leaves or leaves of absence for AY 19-20

Summer 19 registration begins; Fall 19 registration begins

08   Recommendations regarding promotions to the rank of Professor (without tenure consideration) from dean to provost

Recommendations regarding library promotions from dean of university libraries to provost

12   All recommendations regarding tenure from chancellor to president

15   Holiday (Patriot's Day)

16   Deans submit PMYR recommendations to PMYR faculty, personnel committees, and chairpersons

17   Recommendations regarding non-tenure track faculty promotions from college personnel committee to dean

19   Good Friday

Pass/Fail and Course Withdrawal deadline

20   Passover (begins at sundown, 4/20/19, lasts through nightfall 4/27/19)

22   PMYR development plans, if needed, submitted from faculty to dean

Recommendations for reappointment to 4th or 5th Probationary Years from dean to provost

24   Written notification from tenured faculty members to chairperson of intent to submit name for promotion to professor in AY 19-20

MAY 2019

01   Requests for modifications in period of sabbatical leave during AY 19-20 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)

03   Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 19-20. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities.

07   Deans submit annual PMYR report to provost for PMYR faculty reviewed during AY 19-20

09   Requests for modification in period of sabbatical leave during AY 19-20 from chairperson/ department head to dean

10   Deans notify provost of all faculty personnel reviews scheduled during AY 19-20

15   Classes end

Written notification from non-tenure track faculty member to chairperson of intent to submit name for promotion to senior rank in AY 19-20

Requests for modification in period of sabbatical leave during AY 19-20 from dean to provost

16   Study Period begins; lasts through 5/17/19

17   Notification of reappointment through the 6th Probationary Year (Fourth Year Review) to faculty members

18   Final Examination period begins; lasts through 5/24/19 (Saturday to Friday)

20   Recommendations regarding non-tenure track faculty promotions from dean to provost

Sabbatical reports from Fall 18 due to provost

27   Holiday (Memorial Day)

28   Summer Session I (CE1, CE2, CE3) and Online (CEO) begin

30   GRADUATE COMMENCEMENT and DOCTORAL HOODING CEREMONY

31   UNDERGRADUATE COMMENCEMENT

Spring 2019 grades due online

JUNE 2019

03   Recommendation for emeritus status from department chair to dean

17   Recommendation for emeritus status from dean to provost

Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 19-20

25   By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from AY 18-19 sabbatical leave

Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

27   Summer Session I (CE1) ends

JULY 2019

01   Summer Session II (CE4) begins

03   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

11   Summer Session I (CE2) ends

15   Summer Session II (CE5, CE6) begins

25   Summer Session I (CE3) ends

AUGUST 2019

01   Dean of University Libraries notifies librarians of impending major personnel reviews scheduled during AY 19-20

Summer Session II (CE4 and CE5) end

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/20 from Delegated Appointing Authority to candidates

(*) By this date, deadline for notification of Expiration of Appointment (8/31/20) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty to provide materials by 9/04/19 for personnel reviews scheduled during AY 19-20

22   Online (CEO) and Summer Session II (CE6) end

31   Last day of AY 18-19 academic-basis appointments

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    617.287.5600
    provostcomm@umb.edu