Academics

Master Academic Calendar

View the Master Academic Calendar in PDF.

NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.

The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).

Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.

AUGUST 2015
SEPTEMBER 2015
OCTOBER 2015
NOVEMBER 2015
DECEMBER 2015
JANUARY 2016
FEBRUARY 2016
MARCH 2016
APRIL 2016
MAY 2016
JUNE 2016
JULY 2016
AUGUST 2016


AUGUST 2015

01   Dean of university libraries notifies librarians of impending major personnel reviews scheduled during AY 15-16

12   By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases

15   (*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/16 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/16) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

By this date, chairpersons remind faculty to provide materials by 9/9/15 for personnel reviews scheduled during AY 15-16

20   Online and Summer Session II (CE6) end

31   Last day of AY 14-15 academic-basis appointments

SEPTEMBER 2015

01   Effective date for faculty academic appointments and reappointments commencing Fall 2015

02   New Faculty Orientation (ends 9/3/15)

07   Holiday (Labor Day)

08   First day of classes

09   Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/23/16 (NOTE: requests made after this date will normally not be considered)

Chairs receive materials from faculty for personnel reviews scheduled during AY 15-16 and confirm to dean the faculty members being reviewed

11   Final day for deans to update Spring 2016 schedule in WISER

13   Rosh Hashanah (begins at sunset 9/13/15, lasts through nightfall 9/15/15)

14   Annual reports forwarded from librarians to immediate supervisor with appropriate sections completed

15   Add/drop ends (except for College of Advancing and Professional Studies courses)

16   Annual Reports from faculty to chairperson/supervisor with appropriate sections completed; chairpersons and supervisors pass reports to personnel committee

17   Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairperson/department head to dean in cases in which the sabbatical leave ends before 1/23/16

Tenure and faculty promotion files from chairperson to departmental personnel committees for review

18   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean in cases in which the sabbatical leave ends before 1/23/16

21   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

22   Yom Kippur (begins at sundown 9/22/15, lasts through nightfall 9/23/15)

23   Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost in cases in which the leave ends before 1/23/16

25   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from dean to provost in cases in which the sabbatical leave ends before 1/23/16

NA grades due to registrar

28   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

OCTOBER 2015

05   Librarian Annual Reports returned to librarians for their signatures/comments

07   Personnel committees return Annual Faculty Reports to chair with appropriate sections completed

08   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/23/16

12   Holiday (Columbus Day)

13   Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)

Librarian Annual Reports from librarians provided to Library Personnel Committee with comments of supervisor

Recommendations regarding tenure from department personnel committee to chairperson

14   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/23/16

17   Undergraduate Student Open House

19   Annual Faculty Reports (with signature) returned by faculty to chairpersons

Recommendations regarding tenure from chairperson to dean for distribution to college personnel committee

23   Annual Faculty Reports from chairpersons to deans

26   Librarian Annual Reports from personnel committee to dean for reviews/comments

30   Application for sabbatical leave or leaves of absence for AY 16-17 from faculty to chairperson and from librarian to associate dean of university libraries

Recommendations regarding reappointment to 3rd Probationary Year from chair to dean

NOVEMBER 2015

02   Registration for Spring 2016 begins

Librarian Annual Reports from dean to librarians for final signature/comments

05   Transfer Student Open House

09   Librarian Annual Reports (with final signature) forwarded to dean

11   Holiday (Veteran's Day)

12   Recommendations regarding merit pool A from department personnel committee to chairperson

Recommendations regarding reappointment to 3rd Probationary Year from dean to provost

20   Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from chairperson to dean for distribution to the college personnel committee

23   Recommendations regarding sabbatical leaves and leaves of absence for AY 16-17 from chairperson/associate dean of university libraries to dean

24   Pass/Fail and Course Withdrawal deadline

Recommendations regarding tenure from college personnel committee to dean

26   Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/29/15

30   Classes resume

DECEMBER 2015

01   Fall 2016 schedule of classes available for deans to update in WISER

02   By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/23/16

03   Written notification from librarian to dean of intent to submit name for promotion

06   Hanukkah (begins at sundown)

14   Last day of classes

15   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/16) from Delegated Appointing Authority to candidate (with copies to intervening administrators)

Study Period

16   Final Examination period begins; lasts through 12/22/15

Sabbatical reports from Spring 15 due to provost

23   Emergency snow day (for make-up examinations)

25   Holiday (Christmas)

28   All grades submitted online to registrar

JANUARY 2016

01   Holiday (New Year's Day)

04   Winter session begins

07   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

11   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

13   Recommendations regarding tenure from dean to provost

18   Holiday (Martin Luther King Day)

22   Winter session ends

Recommendation regarding sabbatical leaves and leaves of absence for AY 16-17 from dean to provost

23   Effective end date for Fall 2015 faculty appointments

Emergency Snow Day (for make-up examinations)

24   Effective date for faculty appointments and reappointments commencing Spring 2016

25   Spring 2016 classes begin

29   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 15-16 year or on leave in the Spring 2016 semester

Materials for librarian promotion file submitted to supervisor

FEBRUARY 2016

02   Add/Drop period ends (except for College of Advancing and Professional Studies courses)

Recommendation regarding reappointment to 2nd Probationary Year from department to dean

Recommendation regarding faculty promotions (without tenure consideration) from chairperson to dean for distribution to college personnel committees

03   Recommendation regarding reappointment through the 6th Probationary Year (Fourth Year Review) from college personnel committee to dean

04   Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson or department head to dean

By this date, faculty scheduled for PMYR submit 2000 word (or less) statement and CV to department personnel committee and chairperson, and chairperson provides personnel committee with annual reports and student evaluations for PMYR faculty

Chairs provide personnel committees with copies of annual reports and student evaluations

05   Final day for deans to update Fall 2016 schedule in WISER

08   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean

09   Recommendations on reappointment to 2nd PY from dean to provost

Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

12   Recommendations regarding librarian promotion from supervisor to library personnel committee

13   Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost

15   Holiday (Presidents' Day)

16   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

19   Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from dean to provost

NA grades due to registrar

26   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor

MARCH 2016

01   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/16) from Delegated Appointing Authority to candidates (with copies to intervening administrators)

Spring 2017 schedule of classes available for deans to update in WISER

03   Recommendation for reappointment through 6th Probationary Year (Fourth Year Review) from dean to provost

Recommendation regarding faculty promotions (without tenure consideration) from college personnel committee to dean

04   PMYR recommendations of personnel committee and chairperson to PMYR faculty and dean

Recommendations regarding librarian promotion from personnel committee to dean

11   Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president

13   Spring break begins after last class; lasts through 03/20/16

14   By this date, all recommendations regarding tenure from provost to chancellor

21   Classes resume

28   Recommendation for reappointment to 4th or 5th Probationary Year from department to dean

APRIL 2016

01   Notification due to faculty or librarians regarding sabbatical leaves or leaves of absence for AY 16-17

All recommendations regarding tenure from chancellor to president

04   Summer 15 registration begins; Fall 16 registration begins

11   Recommendations regarding faculty or librarian promotion (without tenure consideration) from dean to provost

18   Holiday (Patriot's Day)

19   Deans submit PMYR recommendations to PMYR faculty, personnel committees & chairs

20   Pass/Fail and Course Withdrawal deadline

22   Passover (begins at sundown, 4/22/16, lasts through nightfall 4/30/16)

Good Friday

25   Recommendations for reappointment to 4th or 5th Probationary Years from dean to provost

PMYR development plans, if needed, submitted from faculty to dean

27   Written notification from faculty member to chairperson of intent to submit name for promotion in AY 16-17

MAY 2016

02   Requests for modifications in period of sabbatical leave during AY 16-17 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)

03   Notification of reappointment through the 6th Probationary Year (Fourth Year Review) to faculty members

05   Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 16-17. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities

09   Dean submits annual PMYR report to provost for PMYR faculty reviewed in AY 15-16

11   Classes end

Requests for modification in period of sabbatical leave during AY 16-17 from chairperson/department head to dean

12   Study Period begins; lasts through 5/13/16

13   Deans notify provost of all faculty personnel reviews scheduled during AY 16-17

16   Final Examination period begins; lasts through 5/20/16

Requests for modification in period of sabbatical leave during AY 16-17 from dean to provost

23   Sabbatical reports from Fall 15 due to provost

27   All grades submitted online to registrar

30   Holiday (Memorial Day)

31   Summer Session I (CE1, CE2, CE3) and online begin

JUNE 2016

03   COMMENCEMENT

06   Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

20   Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 16-17

By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from current sabbatical leave

24   Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

30   Summer Session I (CE1) ends

JULY 2016

01   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

05   Summer Session II (CE4) begins

14   Summer Session I (CE2) ends

18   Summer Session II (CE5, CE6) begins

28   Summer Session I (CE3) ends

AUGUST 2016

04   Summer Session II (CE4 and CE5) end

12   By this date, notification of promotion from Delegated Appointing Authority to faculty and librarians (with copies to intervening administrators). Deadline may be extended in certain cases

15   (*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, or 5th probationary year whose current contracts expire 8/31/17 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/17) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

By this date, chairpersons remind faculty and dean of university libraries reminds librarians to provide materials by 9/11/16 for personnel reviews scheduled during AY 16-17

25   Online and Summer Session II (CE6) end

31   Last day of AY 15-16 academic-basis appointments

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  • Office of the Provost and Vice Chancellor for Academic Affairs
    617.287.5600
    provost@umb.edu