Academics

Master Academic Calendar


View the Master Academic Calendar in PDF.

NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.

The Summary of Major Personnel Actions and Other Procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).

Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.

AUGUST 2017
SEPTEMBER 2017
OCTOBER 2017
NOVEMBER 2017
DECEMBER 2017
JANUARY 2018
FEBRUARY 2018
MARCH 2018
APRIL 2018
MAY 2018
JUNE 2018
JULY 2018
AUGUST 2018

 

AUGUST 2017

01   Dean of university libraries notifies librarians of impending major personnel reviews scheduled during AY 17-18

03   Summer Session II (CE4 and CE5) end

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators; this deadline may be extended in certain cases

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/18 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/18) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty to provide materials by 9/06/17 for personnel reviews scheduled during AY 17-18

24   Online (CEO) and Summer Session II (CE6) end

30   New Faculty Orientation (ends 8/31/17)

31   Last day of AY 16-17 academic-basis appointments

SEPTEMBER 2017

01   Effective date for faculty academic appointments and reappointments commencing Fall 2017

04   Holiday (Labor Day)

05   First day of classes

06   Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/20/18 (NOTE: requests made after this date will normally not be considered)

Chairs receive materials from tenure system faculty for personnel reviews scheduled during AY 17-18 and confirm to dean the faculty members being reviewed

08   Final day for deans to update Spring 2018 schedule in WISER

11   Annual reports forwarded from librarians to immediate supervisor with appropriate sections completed

12   Add/drop ends (except for College of Advancing and Professional Studies courses)

14   Annual Reports from faculty to chairperson/supervisor with appropriate sections completed; chairpersons and supervisors pass reports to personnel committee

Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairperson/department head to dean in cases in which the sabbatical leave ends before 1/20/18

Promotion files for rank of Professor (without tenure consideration) from chairperson to departmental personnel committees

Tenure files from chairperson to department personnel committee for review

15   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean in cases in which the sabbatical leave ends before 1/20/18

18   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

20   Rosh Hashanah (begins at sunset 9/20/17, lasts through nightfall 9/22/17)

Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost in cases in which the leave ends before 1/20/18

22   Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from dean to provost in cases in which the sabbatical leave ends before 1/20/18

NA grades due to registrar

25   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

29   Yom Kippur (begins at sundown 9/29/17, lasts through nightfall 9/30/17)

Librarian Annual Reports returned to librarians for their signatures/comments

OCTOBER 2017

01   No later than October 1st of each year, the department personnel committee and the dean shall disseminate to the bargaining-unit members the principles upon which merit awards will be decided for Pools A and B, respectively. These principles relate to the AFRs and merit processes that will follow the academic year that the October 1st notification falls within.  

04   Personnel committees return Annual Faculty Reports to chairperson with appropriate sections completed

Librarian Annual Reports from librarians provided to Library Personnel Committee with comments of supervisor

05   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/20/18

09   Holiday (Columbus Day)

11   Recommendations regarding tenure from department personnel committee to chairperson

12   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/20/18

Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)

16   Recommendations regarding tenure from chairperson to dean for distribution to college personnel committee

18   Annual Faculty Reports (with signature) returned by faculty to chairpersons

20   Annual Faculty Reports from chairpersons to deans

23   Librarian Annual Reports from personnel committee to dean for reviews/comments

27   Applications for sabbatical leaves or leaves of absence for AY 18-19 from faculty to chairperson and from librarian to associate dean of university libraries

Recommendations regarding reappointment to 3rd Probationary Year from chair to dean

NOVEMBER 2017

06   Registration for Spring/Winter 2018 begins

Librarian Annual Reports from dean of university libraries to librarians for final signature/comments

10   Librarian Annual Reports (with final signature) forwarded to dean of university libraries

11   Holiday (Veteran's Day)

13   Recommendations regarding merit pool A from department personnel committee to chairperson

Recommendations regarding reappointment to 3rd Probationary Year from dean to provost

17   Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from chairperson to dean for distribution to the college personnel committee

20   Recommendations regarding sabbatical leaves and leaves of absence for AY 18-19 from chairperson/associate dean of university libraries to dean

21   Recommendations regarding tenure from college personnel committee to dean

22   Pass/Fail and Course Withdrawal deadline

23   Holiday (Thanksgiving Day); Thanksgiving Recess begins; lasts through 11/26/17

27   Classes resume

DECEMBER 2017

01   Fall 2018 schedule of classes available for deans to update in WISER

By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/20/18

Written notification from librarian to dean of intent to submit name for promotion

12   Hanukkah (begins at sundown)

13   Last day of classes

14   Study Period; lasts through 12/15/17 (Friday)

15   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/18) from Delegated Appointing Authority to candidate (with copies to intervening administrators)

16   Final Examination period begins; lasts through 12/22/17

18   Sabbatical reports from Spring 17 due to provost

23   Emergency snow day (for make-up examinations)

25   Holiday (Christmas)

29   All grades submitted online to registrar

JANUARY 2018

01   Holiday (New Year's Day)

02   Winter session begins

05   Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

06   Emergency Snow Day

09   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

10   Recommendations regarding tenure from dean to provost

13   Emergency Snow Day

15   Holiday (Martin Luther King Day)

16   Promotion files for rank of Professor (without tenure consideration) from department personnel committee to department chair

19   Winter session ends

Recommendation regarding sabbatical leaves and leaves of absence for AY 18-19 from dean to provost

20   Effective end date for Fall 2017 faculty appointments

Emergency Snow Day

21   Effective date for faculty appointments and reappointments commencing Spring 2018

22   Spring 2018 classes begin

Chair receives materials from non-tenure track faculty for personnel reviews scheduled during AY 17-18 and confirms to dean the faculty members being reviewed

25   Non-tenure track faculty promotion files from chairperson to departmental personnel committee

26   Materials for librarian promotion file submitted to supervisor

Winter 2018 grades are due online

Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 17-18 year or on leave in the Spring 2018 semester

29   Add/Drop period ends (except for College of Advancing and Professional Studies courses)

FEBRUARY 2018

01   Recommendations regarding promotions to the rank of Professor (without tenure consideration) from chairperson to dean for distribution to college personnel committee

Recommendation regarding reappointment to 2nd Probationary Year from department to dean

Recommendation regarding reappointment through the 6th Probationary Year (Fourth Year Review) from college personnel committee to dean

02   Chairs provide personnel committees with copies of annual reports and student evaluations

Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson or department head to dean

05   By this date, faculty scheduled for PMYR submit 2000 word (or less) statement and CV to department personnel committee and chairperson, and chairperson provides personnel committee with annual reports and student evaluations for PMYR faculty

Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean

Last date to add/drop a College of Advancing and Professional Studies course (100% refund)

07   Final day for deans to update Fall 2018 schedule in WISER

08   Recommendations on reappointment to 2nd Probationary Year from dean to provost

09   Recommendations regarding librarian promotions from supervisor to library personnel committee

Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost

15   Non-tenure track promotion files from department personnel committee to department chair

16   Requests for exception to Board of Trustee policy on immediate return from current sabbatical leave from dean to provost

NA grades due to registrar

19   Holiday (Presidents' Day)

20   Last date to add/drop a College of Advancing and Professional Studies course (50% refund)

23   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor

MARCH 2018

01   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/18) from Delegated Appointing Authority to candidates (with copies to intervening administrators)

Spring 2019 schedule of classes available for deans to update in WISER

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from college personnel committee to dean

Recommendation for reappointment through 6th Probationary Year (Fourth Year Review) from dean to provost

02   PMYR recommendations of personnel committee and chairperson to PMYR faculty and dean

05   Recommendations regarding non-tenure track faculty promotions from chairperson to dean for distribution to college personnel committee

09   Recommendations regarding librarian promotions from personnel committee to dean of university libraries

Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president

11   Spring break begins; lasts through 03/18/18 (Sunday to Sunday) CAPS courses do meet on Saturday, 3/10/18, but do not meet on Saturday, 3/17/18

12   By this date, all draft recommendation letters regarding tenure from provost to chancellor

19   Classes resume

26   Recommendation for reappointment to 4th or 5th Probationary Year from department to dean

30   Passover (begins at sundown, 3/30/18, lasts through nightfall 4/07/18)

Good Friday

APRIL 2018

02   Notification to faculty or librarians regarding sabbatical leaves or leaves of absence for AY 18-19

Summer 18 registration begins; Fall 18 registration begins

09   Recommendations regarding promotions to the rank of Professor (without tenure consideration) from dean to provost

Recommendations regarding library promotions from dean of university libraries to provost

13   All recommendations regarding tenure from chancellor to president

16   Holiday (Patriot's Day)

17   Recommendations regarding non-tenure track faculty promotions from college personnel committee to dean

Deans submit PMYR recommendations to PMYR faculty, personnel committees, and chairpersons

20   Pass/Fail and Course Withdrawal deadline

23   PMYR development plans, if needed, submitted from faculty to dean

Recommendations for reappointment to 4th or 5th Probationary Years from dean to provost

25   Written notification from tenured faculty members to chairperson of intent to submit name for promotion to professor in AY 18-19

MAY 2018

01   Requests for modifications in period of sabbatical leave during AY 18-19 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)

04   Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 18-19. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities.

08   Deans submit annual PMYR report to provost for PMYR faculty reviewed during AY 17-18

09   Classes end

Requests for modification in period of sabbatical leave during AY 18-19 from chairperson/ department head to dean

Written notification from non-tenure track faculty member to chairperson of intent to submit name for promotion to senior rank in AY 18-19

10   Study Period begins; lasts through 5/11/18

11   Deans notify provost of all faculty personnel reviews scheduled during AY 18-19

12   Final Examination period begins; lasts through 5/18/18 (Saturday to Friday)

14   Recommendations regarding non-tenure track faculty promotions from dean to provost

15   Requests for modification in period of sabbatical leave during AY 18-19 from dean to provost

18   Notification of reappointment through the 6th Probationary Year (Fourth Year Review) to faculty members

21   Sabbatical reports from Fall 17 due to provost

24   GRADUATE COMMENCEMENT

25   UNDERGRADUATE COMMENCEMENT

Spring 2018 grades due online

28   Holiday (Memorial Day)

29   Summer Session I (CE1, CE2, CE3) and Online (CEO) begin

JUNE 2018

01   Recommendation for emeritus status from department chair to dean

15   Recommendation for emeritus status from dean to provost

18   Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 18-19

25   By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from AY 17-18 sabbatical leave

Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

28   Summer Session I (CE1) ends

JULY 2018

01   Summer Session II (CE4) begins

03   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

12   Summer Session I (CE2) ends

16   Summer Session II (CE5, CE6) begins

26   Summer Session I (CE3) ends

AUGUST 2018

01   Dean of University Libraries notifies librarians of impending major personnel reviews scheduled during AY 18-19

02   Summer Session II (CE4 and CE5) end

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/19 from Delegated Appointing Authority to candidates

(*) By this date, deadline for notification of Expiration of Appointment (8/31/19) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty to provide materials by 9/05/18 for personnel reviews scheduled during AY 18-19

23   Online (CEO) and Summer Session II (CE6) end

31   Last day of AY 17-18 academic-basis appointments

 

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  • Office of the Provost and Vice Chancellor for Academic Affairs
    617.287.5600
    provostcomm@umb.edu