Documentation Guidelines

Accommodations and adjustments are available based on documentation of individually demonstrated need. The Ross Center makes available auxiliary aids, related support services, and informational resources. Documented disabilities may include:

  • Physical Disabilities
  • Head Injury
  • Blind / Visual Impairment
  • Deaf / Hearing Impaired
  • Learning Disability
  • Attention Deficit
  • Psychiatric / Emotional Disabilities

Essential Elements of Documentation

  1. Documentation is required to be provided by a licensed or otherwise properly credentialed professional with appropriate and comprehensive training and relevant experience.
  2. Documentation must be current i.e. within the last three years for learning disabilities, ADD/ADHD, and Psychiatric Disabilities
  3. The documentation or diagnostic report must include:
    • clear disability diagnosis, including a clinical history that establishes the age of the student at the initial date of diagnosis, last contact with the student, and any secondary conditions that might be present
    • procedures used to diagnose the disability
    • description of any medical and/or behavioral symptoms associated with the disability
    • discussion of medications, dosage, frequency, and any adverse side effects attributable to their use
    • clear statement specifying functional manifestations (i.e., substantial limitations to one or more major life activities and degree of severity) due to the disability and/or medications for which the student may require accommodations and
    • Recommendations for accommodations, including rationale. If the accommodation recommendations are specific to limitations in learning (e.g., reading, mathematics, written expression), an appropriate psychoeducational or neuropsychological evaluation must be administered to document ability/achievement discrepancies. 
  4. The Ross Center reserves the right to request reassessment when questions arise regarding previous assessment or previous service provision